Administrative Assistant (61036172)

Salary: $41,600.00 - $59,500.00 AnnuallyLocation : York County, SCJob Type: FTE - Full-TimeJob Number: 186977Agency: Department of Transportation-District 4Opening Date: 04/23/2026Closing Date: 5/7/2026 11:59 PM EasternClass Code:: AA75Position Number:: 61036172Normal Work Schedule:: OtherNormal Work Schedule (Other):: Monday - Friday (8:00 - 5:00)Pay Grade: GEN06Hiring Range - Min.: $41,600.00Hiring Range - Max.: $59,500.00Opening Date: 04/23/2026EEO Statement: Equal Opportunity EmployerAgency Specific Application Procedures:: Apply online and fully complete all sections of the application. A resume may be provided but will not substitute for completing any section of the application. Accurately respond to all Supplemental Questions since they are part of your official application and are used to initially screen applicants. If the selected candidate indicates attainment of a college degree(s), he/she may be required to provide an official college transcript within thirty (30) calendar days of employment. Failure to provide documentation within the required time frame may result in termination of employment. SCDOT Human Resources Office, 1232 J. A. Cochran Bypass, Chester, SC 29706. Phone: (803) 377-4155.Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.Job ResponsibilitiesUnder general supervision, performs skilled administrative duties in the daily operation of the SCDOT Maintenance unit. Responsible for the prompt verification of time and/or leave entries of all unit employees. Has knowledge of departmental and maintenance asset management systems such as Highway Maintenance Management System (HMMS) and Enterprise Asset Management System (EAMS), South Carolina Enterprise Information System (SCEIS), and various other program modules related to employee time and payroll. Assists Crew Foremen and Shop Foreman with any problems related to pay/leave issues of their crew employees. Keeps records of employee overtime and holidays worked, as well as, leave request slips. Responsible for all paperwork dealing with employee new hire processing. Assists employees with all benefits and insurance concerns, and works individually and confidentially with employees explaining benefits, retirement, and other Departmental personnel policies and procedures. Orients new employees to departmental policies and procedures related to insurance, payroll, leave requests, and general safety. Serves as office receptionist assisting with requests from members of the public, either in person or by phone, including entering work requests into maintenance asset management systems (HMMS and EAMs) and/or forwarding to the appropriate person or office.Assists the Resident Maintenance Engineer, Assistant Resident Maintenance Engineer and Resident Maintenance Foremen by performing various clerical duties, such as typing memorandums, letters, and other related office correspondence to both internal and external staff and to the public. Files and maintains a tracking system of correspondence and follows departmental record retention and disposal schedules. Researches, processes, and prepares correspondence and reports expeditiously and in a concise and professional manner. Prepares monthly equipment mileage reports and creates reports for county engineering staff to monitor and estimate equipment usage deficiencies. Performs safety related duties such as entering new or revised Safety Data Sheets (SDS) into a computer index, files each safety data sheet into regularly updated reference book(s), and labels products with reference to their page number in the SDS reference book(s). Serves as backup for procurement activities. Assists with preparing requisitions and purchase orders when needed. Acts as credit card holder and liaison. Assists in emergency or inclement weather operations. May include being available for extended hours or extended shift operations. Performs other related duties as assigned.Minimum and Additional RequirementsA high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence. A motor vehicle operator's license is required. The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.Additional CommentsNon-Discrimination Statement:The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.01 Are you a current SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection. YesNo02 Are you a former SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection. YesNo03 Please indicate the highest level of education you have attained. If you have not completed high school, please indicate the highest grade you completed. 04 What class driver's license do you possess? Class A (CDL)Class B (CDL)SC Class CSC Class DOther State Driver's LicenseNone05 How did you find out about this vacancy at the South Carolina Department of Transportation? Please check all that apply. Job/Career FairReferred by current SCDOT employeeSCDOT presentationSign or billboardBumper sticker/magnetic signFacebook or Twitter postInternshipNewspaper AdRadio AdTelevision AdTrade JournalReferred from Vocational RehabReferred from Department of Employment and WorkforceJobs.SC.Gov webpageOther06 If you selected "other" please explain how you found out about the vacancy at the South Carolina Department of Transportation. 07 If you were referred by a current SCDOT employee, what is their name? 08 I understand that I must complete the state application to include current and previous work history and education. A resume cannot be submitted for completed work history and education sections of the employment application.Only information contained within this application will be used to determine my qualifications for this position or for any other employment consideration should I be the selected candidate. I have read and acknowledged this statement. YesNo09 My failure to accurately and completely describe my work experience may prevent my application from being forwarded to the hiring manager. I understand and acknowledge this statement. YesNoRequired Question