Office Administrator

TITLE: Office Administrator REPORTS TO: General Manager-Tucson Job Summary: Performs a variety of administrative and leadership support services for the Tucson Office. Job Duties: Greets and directs visitors and provides information about the organization to interested parties. Maintains the scheduling of conference rooms or other meeting locations. Assist with the set-up of same, including meeting supplies, beverages, and food items. Distributes incoming and outgoing mail and packages. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. May assist with the arrangement of facilities maintenance as needed. Assists in GM's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel as needed. Use discretion and judgement and knowledge of organization to facilitate the executive's activities. May represent the GM by attending meetings and documenting detailed minutes. Produces information by transcribing, formatting, inputting, editing, retrieving, copying. Work independently within established procedures associated with the specific job function. Experience and Education: Performs work under general supervision. Handles moderately complex issues, problems and refers more complex issues to higher-level staff. Possesses solid working knowledge of the company’s policies and practices. Typically requires a high school diploma and 2 to 4 years of experience. Proficient in the use of Microsoft Office products. Excellent writing and communications skills inclusive of a high-level understanding and application of the English language. Competencies: Ability to work as part of a team. Oral and written communication skills. Customer service skills. Detail oriented. Ability to meet deadlines. Clerical skills.