Admin Assistant

Job Title: Admin AssistantLocation: Ridgefield, CTSchedule: M-F normal business hoursContractor Work Model: Hybrid (3 days/wk on-site)Compensation: $26.65/hrType: 2-year contract, Potential for extension or conversion to permanentResponsibilitiesSupport administrative operations for a large cross-functional Human Pharma team Create and manage purchase orders using SAP and Ariba systemsTrack invoices and identify discrepancies or anomalies requiring follow-upProcess and route documents through DocuSign workflowsPrepare, maintain, and organize reports, spreadsheets, and filing systemsSubmit and reconcile expense reports using ConcurCoordinate travel arrangements, including flight and hotel bookingsMaintain accurate administrative records and documentationAssist with general operational support for marketing, training, and sales support teamsCollaborate with administrative staff to manage high-volume support requests and deadlinesRequirementsBachelor’s degree required2–5 years of administrative, operations, or business support experienceExperience using Ariba for purchase order creation and processing Experience with DocuSign document workflows and approvalsExperience tracking invoices and supporting SAP-based financial or procurement processesStrong attention to detail and ability to identify discrepancies or reporting anomaliesExperience preparing and filing expense reportsExperience coordinating travel arrangements, including flights and hotelsProficiency with Microsoft Office Suite, particularly Excel, Outlook, and WordStrong organizational and multitasking skills in a fast-paced environmentAbility to manage confidential information with professionalism and accuracySystem One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.#M-Ref: #558-Scientific