Administrative Assistant to the COO

VisAbility invites applicants to apply for the Administrative Assistant to the Chief Operating Officer position. The Administrative Assistant plays a crucial role in supporting the Chief Operating Officer (COO). The Assistant's duties include clerical support, assisting in daily office needs, and managing the department’s general administrative activities. Administrative Assistant responsibilities also include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. RESPONSIBILITIES: Answer and direct phone calls Organize and schedule appointments Plan meetings and attend when necessary Write and distribute emails, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports REQUIREMENTS: Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills, which may include reports and presentations Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Join our team as an Administrative Assistant where your skills will contribute significantly to our operational success! Job Type: Full-time Pay: $19.00 - $22.00 per hour Benefits: 401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Vision insurance Work Location: In person