Administrative Assistant

Title: Administrative AssistantDuration: 12 months contractLocation: Indianapolis, IN 46077Pay Range: $22- 25.00/hr. on W2Hybrid: Onsite (Tues/Wed/Thurs) / Remote (Mon/Wed)Shift: 8:00 AM – 5:00 PM (flexible ±1 hour)Position Summary• Provide administrative support to functional leaders in a fast-paced, professional environment.• Manage calendars, travel, expenses, and communications while maintaining discretion.• Support SharePoint sites, meetings, and cross-functional coordination.• Act as a key liaison to ensure smooth communication across teams and stakeholders.Responsibilities• Support SharePoint sites owned by functional leaders• Manage calendars, schedule meetings, and coordinate appointments• Manage organizational announcements and internal distribution lists• Handle sensitive and confidential information with discretion• Organize and plan large meetings and events, including agenda development• Serve as a primary point of contact for internal and external stakeholders• Prepare and edit documents, presentations, and correspondence• Manage expense reports (Concur preferred)• Arrange domestic and international travel for leaders and extended teams• Coordinate and support special projects as neededQualificationsEducation:• High School Diploma or GEDExperience:• Minimum 2 years of administrative experience• Experience supporting multiple stakeholders in a fast-paced environment• Experience with travel coordination and expense managementSkills:• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint• Experience with Microsoft Teams; Concur experience preferred• Strong organizational and time management skills• Ability to multitask and prioritize effectively• Strong written, verbal, and interpersonal communication skills• High attention to detail and discretion• Proactive mindset with ability to anticipate needs• Ability to collaborate and work effectively in team environments• Comfortable working under pressure and meeting deadlines