Receptionist

Job Title: ReceptionistReports to:  Branch office Manager Job Summary:The Administrative Assistant will assist management with the smooth operation of all office, broker, and administrative support services. The individual will provide brokers with the tools to assist them with their selling, and help increase their productivity for the office and the company. The Administrative Assistant needs to be good problem-solver and can work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality to effectively interact with staff, brokers, and clients. Essential Functions: Handles all responsibilities for front receptionist deskAnswer all incoming calls and transfer them accordingly Sorting and delivering of all incoming mail: UPS, USPS, and interoffice Calling and tracking messengers for outgoing packages Responsible to finalize closing checks to ensure realtor’s commissions Communicate with Manager to satisfy office expenses  Maintain all Marketing Materials for BrokersMaintain full supply of marketing materials for pitch packagesCreate all pitch packages as requested by brokers Maintain neat and orderly professional working environmentMaintain entire front reception areaMaintain conference room and scheduleMaintain & stock kitchen for full usage Provide Miscellaneous Administrative DutiesDrawing up documents, typing board packages and leases, etc., as requestedAssist brokers and customers with listing questions using LIMOPrinting of mailing labels at broker’s requests for their mailingsAdd postage on agent’s mailings, as needed Agent MailingsEnter and correct return mailings into MailList programFiltering all USPS mail sent to mail center Qualifications:Minimum 2 years of experience in administrative / reception workProficient in Microsoft Word, Outlook, Intranet, and InternetReal Estate experience, a plus