Administrative Assistant- Prothonotary

Job DescriptionDepartment: ProthonotarySub-Department: N/APay Grade: 103FLSA Status: Non-ExemptEmployment Status: Full TimeReports to: First Deputy, Second DeputySupervises: N/AJob SummaryProvide specialized administrative and clerical support, ensuring an efficient flow of civil cases from initiation through disposition.Essential Job FunctionsAccept and prepare specialized civil court documents as required by Pennsylvania civil procedure and local rules.Assists attorneys, litigants, and customers at the counter or on the phone with a wide variety of legal tasks.Answers telephone and takes messages or transfers calls to proper individuals.Compiles trail lists based upon information provided by attorneys or pro se litigants.Prepares and processes required civil court documents and forms as required.Participates in selection of jurors, and delivery of verdict in open court during each civil trial term.Opens, processes, and tracks a vast assortment of mailed documents within 48 hours of receipt.Processes and tracks Pennsylvania Department of Revenue filings and other secured transactions while maintaining consistent open communication.Prepares and processes appeals to higher courts, exemplified records, subpoenas, divorce decrees, transfer cases and writs with complete accuracy.Executes United States passport applications and mails to passport office following all guidelines and procedures as established by the Department of State.Maintains accurate files or other confidential department documents as requested and as necessary.Verifies all requirements have been met prior to forwarding divorce documents to the Court Administrator’s office for disbursement to the assigned Judge.Accepts judgments and appeals on Magisterial District Judge dispositions, to include processing necessary funds and supersedeas as allowed by law.Processes Protection from Abuse, Sexual Violence Protection, and Protection from Intimidation petitions and Orders with exceptional attention to detail; works closely with various agencies and law enforcement offices. Ensures all documents are entered accurately into the Protection from Abuse Database and submitted to Pennsylvania State Police.Actively participates in all required department meetings monthly.Ability to effectively interact with Court of Common Pleas Judges, their staff, and all other County employees.EducationMinimum Requirements to Perform the Work: High School diploma or equivalent.Operating knowledge of Microsoft Office suitesStrong customer service skills. Work Experience2-3 years working experience in office environment, county government or court system or any acceptable combination of equivalent training and/or experience. Company DescriptionMission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!Technology Support/Issues With ApplyingIf you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.Email ConfirmationIf you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.BenefitsMedical Benefits:Capital Blue Cross Medical InsuranceHealth Savings AccountWellness program with wellness incentivesCapital Blue Cross Vision Insurance United Concordia Dental InsuranceRetirement BenefitsCounty Retirement Pension5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-taxFully vested after 5 years of credited serviceNormal Retirement Options:Age 55 with 20 years of credited serviceAge 60 with any amount of credited serviceVoluntary 457b Deferred Compensation PlanMilitary Time Buy Back OptionsPaid Time OffVacation10 days per year, accrued per pay period (Non-Exempt) 15 days per year, accrued per pay period (Exempt)Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of servicePersonal3 Personal days per year, pro-rated based on starting dateSick5 Sick days per year, pro-rated based on starting date12 Paid County HolidaysNo waiting period to receive paid holidaysAdditional BenefitsEducational Assistance80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be metEmployee Assistance ProgramResources for: Childcare, Eldercare, Legal, Financial, and CoachingFlexible Spending AccountDependent Care AccountShort Term DisabilityLong Term DisabilityLife Insurance