Accounts Payable Specialist

Accounts Payable Clerk JOB SUMMARY: Under the supervision of the Accounting Manager, the employee will be responsible for the accounts payable functions and will also assist the Accounting Department in various clerical capacities.COMPREHENSIVE BENEFITS PACKAGE:Doyon, Limited offers a highly competitive benefits package that makes up a significant portion of an employee's total compensation. Eligible employees may participate in the following benefits (these details are for informational purposes only and are subject to any policy or plan changes):Paid Time Off (PTO)Paid HolidaysMedical InsuranceDental & Vision InsuranceFlexible Spending Accounts (FSA) & Health Savings Accounts (HSA)Life insuranceShort and Long-Term Disability401(k) Plan & Employer MatchProfit sharingEmployee Assistance ProgramTuition Assistance**This position is located in Fairbanks, AK **RESPONSIBILITIES:Responsible for all Account Payable functions for Doyon, Limited and several subsidiary companies Receive invoices dailyReview invoices for accuracy, correct coding, and approvalDetermine which invoices are paid by check and which by credit card or by ACHInput invoice information into accounting systemPay invoices according to the weekly payment scheduleRegularly review accounts payable aging report for invoices past-duePrepare monthly credit card expense reportsResponsible for filing annual Forms 1099 Submit and collect Forms W-9 and W-8BEN from all vendorsRegularly review vendor information to ensure an accurate, timely filingReview vendor accounts for Form 1099 determinationPrepare and submit Form 1099-NEC and MISC to vendorsAssist Accounting Manager as needed in preparing magnetic media file to transmit to the IRSAssist Accounting Manager in maintaining accounts payable and general ledger accuracy Work with Accounting Manager to maintain accurate vendor filesResearch vendor statements and accounts as necessary to answer questions and correct problemsAssist Accounting Manager in maintaining the Recurring Vendor/Invoices ListAssist employees with expense reports as neededMaintain general ledger journal entry logs and filesAssist Accounting Manager with other projects as requested, including Account reconciliationsAssist Accounting Manager with Shareholder DistributionsAssist Administrative Assistant in sorting and distributing daily mail when necessaryMaintain Accounts Payable Procedure Manual and update annually or as changes occurOther duties as assignedAttendance of continuing education initiatives, including a limited number of events each year requiring overnight travel, may be requiredDOYON LIMITED CORE COMPETENCIES:Commitment to Excellence Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.Corporate Values- Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.Customer Service Identifies and responds to current and future client needs by providing excellent service to internal and external clients.Safety and Security Promotes a safe work environment for co-workers and customers.Teamwork Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.JOB-SPECIFIC COMPETENCIES:Adaptability - Adapts to changing conditions and work assignments, sets priorities and manages multiple assignments, and tasks.Administrative Skills - Performs a variety of responsible and confidential office, clerical and professional administrative duties.Attention to Detail - Ensures one's own and others' work and information are complete and accurate.Communication Skills - Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others.Dependability - Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.Independence - Works with minimal supervision.Time Management - Manages time effectively when accomplishing tasks, projects, and goals.Willingness to Learn - Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities.SUPERVISION:This position has no supervisory responsibilities.QUALIFICATIONS:High School Diploma or GED equivalentTwo years prior accounting experienceKnowledgeable of computerized and/or manual accounting systemsWorking knowledge of Microsoft Word and ExcelPREFERRED QUALIFICATIONS:Associates degree in accountingWORKING ENVIRONMENT: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities, and abilities.PHYSICAL DEMANDS: The work is generally sedentary, requiring routine walking, standing, bending, and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].REASONABLE ACCOMMODATION: It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.