Executive Assistant

dministrative Business PartnerMountain View CA OnsiteContract 5-10 Yrs exp The ABP (Administrative Business Partner) role is essentially a senior-level strategic executive support role — a significant step above a traditional Executive Assistant.Here's what it's really about in plain terms:It's about being a force multiplier for an executive. The ABP's job is to free up the executive's time and mental bandwidth so they can focus on high-priority work. That means owning their calendar strategically (not just scheduling meetings), running interference on their behalf, and anticipating needs before they arise.It spans four core areas:Calendar & Time Strategy — Not just booking meetings, but deciding which meetings matter, resolving conflicts, and managing the rhythm of the executive's day and week.Operations & Projects — Running special projects, improving how the team works, and owning logistics for offsites, team events, and quarterly planning.Communications & Stakeholder Management — Acting as the executive's representative to internal and external partners, drafting sensitive communications, and keeping the broader team informed.Admin & Compliance — Managing budgets, expenses, complex travel (domestic and international, including visas), and keeping records in order.Why it's called a "Business Partner" and not an "Executive Assistant" is intentional — this person operates with a high degree of autonomy, exercises judgment, and is expected to think strategically, not just execute tasks. At the 5–8 and 8+ year levels, they're essentially a trusted deputy in the operational layer of the business.The onsite Sunnyvale version likely supports a VP or senior leader who needs an in-person presence for culture, events, and team coordination. The remote PST version suggests the executive or team may be distributed, but still needs someone available during West Coast business hours.Description of services:·Strategic Calendar & Time ManagementPrioritization & Gatekeeping: Managing complex calendars with a focus on strategic alignment, ensuring executive time is allocated to high-impact activities.Conflict Mitigation: Proactively identifying and resolving scheduling bottlenecks and resource constraints.Meeting Lifecycle Management: Overseeing the logistics and rhythm of business meetings to ensure optimal flow and preparation.Operational & Project CoordinationSpecial Projects: Leading or supporting ad-hoc initiatives that drive team culture, office efficiency, or departmental goals.Process Optimization: Identifying and implementing improvements to administrative workflows and internal communication loops.Event & Offsite Management: Strategy and execution for team builds, quarterly planning sessions, and external stakeholder events.Communication & Stakeholder ManagementLiaison Services: Serving as a primary point of contact between the executive and internal/external stakeholders, maintaining professional brand standards.Information Synthesis: Drafting, proofing, and managing sensitive correspondence and presentation materials.Internal Communications: Assisting in the distribution of team-wide updates to ensure alignment and transparency.Business Administration & ComplianceBudget & Expense Governance: Monitoring departmental spend, managing expense reporting, and assisting with procurement processes.Travel & Logistics: End-to-end management of complex domestic and international itineraries, including visa and compliance requirements.Data & Records Management: Organizing and maintaining sensitive files, ensuring adherence to data privacy and retention policies.