Real Estate Sales Support Agent

Position Overview We’re looking for a highly organized, proactive real estate professional to support three active agents on a fast-moving team. This role is perfect for someone who loves being the person who keeps everything running smoothly behind the scenes and takes pride in helping others stay focused, organized, and on schedule. You’ll thrive in this role if you enjoy a fast-paced real estate environment, love keeping details on track, and prefer a structured support position. This position is ideal for someone who finds satisfaction in timelines, problem-solving, research, and making sure nothing falls through the cracks. Schedule & Work Environment This is a full-time, in-office position, Monday through Friday. This role requires consistent on-site presence to support daily team operations and collaboration. About Us The David Banks Team is Maine’s #1 real estate team. We’re a dynamic group of agents who work in a collaborative environment serving clients throughout Greater Portland. Our team culture is professional, supportive, and driven by a shared commitment to exceptional service, strong communication, and positive results. Key Responsibilities Serve as the first point of contact for incoming inquiries and leads via phone, email, and messaging Respond promptly to new leads and maintain consistent follow-up communication Track, organize, and nurture leads within the CRM so no opportunity is missed Make outbound calls and follow-ups to support lead conversion and client engagement Provide daily administrative support to three real estate agents Manage calendars, appointments, and client communications Coordinate showings, inspections, and open houses Prepare listing materials, contracts, and transaction paperwork Maintain CRM systems and client databases Communicate professionally with clients, lenders, inspectors, and industry partners Track transaction timelines and ensure deadlines are met Qualifications & Requirements Active real estate license or willingness to obtain one within 60 days of hire Experience with Google Workspace, AFrame, Dropbox, SkySlope, and iOS systems strongly preferred Strong organizational and time-management skills Excellent written and verbal communication Comfortable speaking on the phone and initiating conversations with clients and leads Detail-oriented with ability to manage multiple tasks at once Professional, client-focused mindset Job Type: Full-time Pay: $70,000.00 - $75,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Education: High school or equivalent (Required) Work Location: In person