Foundation Coordinator (Aventura)

Fundraising CoordinatorGrant Cardone FoundationLocation: Aventura, FL (Onsite | 9:00 AM – 6:00 PM)The OpportunityThe Grant Cardone Foundation is looking for a high-energy, detail-driven Fundraising Coordinator who can execute at a high level and keep everything moving.This role sits at the intersection of fundraising, operations, and execution. You will support donor outreach, coordinate events, manage scheduling, and handle the day-to-day administrative work that keeps fundraising efforts running efficiently.This is not a passive role. It requires someone who can stay organized under pressure, manage multiple moving pieces, and take ownership of execution while supporting revenue-generating initiatives.If you are someone who thrives on structure, accountability, and getting things done — this is your opportunity.Key ResponsibilitiesScheduling & Administrative CoordinationManage calendars, scheduling, and logistics for donor meetings, internal meetings, and eventsCoordinate communication between internal teams, leadership, and external partnersTrack action items, follow-ups, and deadlines to ensure nothing falls through the cracksPrepare materials for meetings, donor conversations, and eventsHandle day-to-day administrative tasks that support fundraising operationsDonor Outreach & Pipeline SupportResearch and identify prospective donors (individuals, corporations, foundations)Support outreach efforts including calls, emails, and follow-upsMaintain and update donor pipeline activity within CRMEnsure consistent follow-up and communication with donors and prospectsAssist in moving prospects through the pipeline from initial contact to engagementFundraising Events ExecutionCoordinate logistics for fundraising events, including:Donor experiences and private gatheringsLuncheons, receptions, and large-scale eventsManage guest lists, scheduling, confirmations, and on-site coordinationSupport ticket sales, sponsorship coordination, and attendee experienceEnsure events are organized, on time, and executed at a high levelAssist with post-event follow-up and donor engagementPartnership & Sponsorship SupportAssist in identifying and coordinating corporate partnerships and sponsorsPrepare outreach materials and track partnership deliverablesSupport communication with partners to ensure alignment and executionHelp manage relationships and ensure commitments are fulfilledOperations & CRM ManagementMaintain accurate and organized donor data in CRM systemsTrack outreach activity, engagement, and fundraising progressSupport reporting on key metrics and pipeline activityHelp create structure and consistency across fundraising processesSales & Engagement ExecutionBring a sales-oriented mindset to fundraising effortsSupport outbound efforts to drive event attendance and donor participationAssist in preparing materials that drive engagement and conversionRepresent the Foundation professionally in donor and event interactionsWhat Success Looks LikeCalendars, meetings, and events are tightly organized and run smoothlyFollow-ups are consistent, timely, and never missedCRM data is accurate and up to dateEvents are executed at a high level with strong participationThe fundraising team operates faster and more efficiently because of your supportQualifications2–5+ years of experience in coordination, fundraising, or sales supportStrong organizational and time management skillsProven ability to manage scheduling, logistics, and multiple prioritiesComfortable handling administrative work while supporting revenue-generating effortsStrong communication and follow-up skillsDetail-oriented with a high level of accountabilityExperience with CRM systems preferred (HubSpot or similar)Experience supporting events or working in fast-paced environments preferredWho You AreHighly organized — you keep everything structured and on trackExecution-focused — you get things done without needing constant directionDetail-oriented — nothing slips through the cracksResponsive and reliable — people trust you to follow throughComfortable in a fast-paced environment — you can juggle multiple priorities