IT Project & Capital Program Coordinator - Newark, NJ/Hybrid

IT Project & Capital Program CoordinatorNewark, NJ/Hybrid5+ monthsThe role supports effective capital delivery through planning, scheduling, follow-up, documentation, and cross-functional coordination, while also assisting with organization-wide technology initiatives and alignment of IT requirements that support both project delivery and day-to-day operations.Key ResponsibilitiesCapital & Police Project CoordinationSupport planning, coordination, scheduling, and milestone tracking for Capital Department and Police-driven capital projectsTrack actions, risks, issues, assumptions, and dependencies; support structured follow-up to ensure timely resolutionAssist with preparation and maintenance of project documentation, schedules, status reports, dashboards, and meeting materialsCoordinate with internal departments, Police stakeholders, external partners, consultants, and vendorsIT & Strategic Initiatives CoordinationProvide coordination and follow-up support for strategic, organization-wide IT and innovation initiatives, including multi-department programs and major readiness efforts (e.g., FIFA World Cup 2026)Support alignment between capital delivery schedules, operational requirements, and IT/technology milestonesCoordinate dependencies across infrastructure, communication systems, applications, data, cybersecurity, and operational technology workstreamsIT Scope Definition & Technical DocumentationSupport development and maintenance of IT scope documentation, including high-level solution descriptions, system inventories, and technical dependency mappingsAssist with documenting functional and non-functional requirements, including availability, performance, security, data, and reporting requirementsCoordinate creation and maintenance of technical artefacts such as requirement traceability matrices, interface inventories, integration diagrams, and environment overviewsSupport change control processes related to IT scope, ensuring impacts to cost, schedule, risk, and operations are documented and communicatedIT & Business Requirements AlignmentWork with various internal and extermal stakeholders to elicit, document, and validate business and operational IT requirementsTranslate business needs into structured requirement documentation suitable for IT planning, estimation, and implementationCoordinate reviews and approvals of IT requirements, scope, and deliverables with internal IT teams and external vendorsData Governance & Technology Integration SupportSupport documentation and coordination related to data governance, including data flows, data ownership, data standards, system integration, and reporting requirementsAssist with ensuring technology solutions align with enterprise architecture, cybersecurity, privacy, and data governance frameworksSupport coordination of testing, readiness, and operational handover activities related to IT-enabled solutionsGeneral & Program SupportProvide supplementary coordination capacity to complement existing internal resources and contractorsSupport consistent communication, documentation control, version management, and audit-ready recordsPerform other related project coordination and strategic initiative support duties as requiredRequired Qualifications & ExperienceDemonstrated experience supporting IT-enabled projects, capital programs, or large-scale public-sector initiativesProven ability to understand and document complex technology environments, including infrastructure systems (e.g., servers, networks, cloud platforms), communication systems (e.g., voice, radio, data, and networked communications), and passenger-facing or public-facing technologies (e.g., digital signage, information displays, access control, ticketing, or customer information systems)Experience reviewing and interpreting system architectures, interface diagrams, data flows, and technical specifications to support planning, coordination, and dependency managementExperience coordinating between business units, IT teams, and external vendors to align system requirements, scope, and deliverablesDemonstrated experience producing and maintaining structured project and IT documentation, including requirements, dependency mappings, and integration documentationStrong analytical, organizational, and follow-up skills, with the ability to manage multiple priorities in complex, multi-stakeholder environmentsPreferred QualificationsExperience supporting Police, public safety, transportation, or government organizationsFamiliarity with enterprise IT environments, system integration approaches, and data governance conceptsExperience supporting digital transformation, innovation initiatives, or major event readiness programsKnowledge of project management and delivery methodologies (e.g., PMBOK, Agile, hybrid environments)Reporting & Working RelationshipsReports to the Head of InnovationWorks closely with Capital Department teams, Police stakeholders, IT teams, consultants, and external partners