Senior Billing Specialist

A nationally recognized, innovation‑driven professional services organization is seeking a Senior Billing Specialist to support its fast‑growing, client‑focused operations. The firm is known for its collaborative culture, deep commitment to diversity and inclusion, and dedication to delivering exceptional service across cutting‑edge industries. This role offers the opportunity to contribute to a high‑performing finance team that values accuracy, partnership, and continuous improvement.Who You AreA detail‑driven billing professional who thrives in a fast‑paced, client‑focused environmentSkilled at managing large, complex billing portfolios with accuracy and consistencyConfident communicating with senior stakeholders, including attorneys, clients, and internal teamsAdept at interpreting billing guidelines, fee arrangements, and matter budgetsComfortable working independently while also contributing to a collaborative team cultureSomeone who anticipates issues, proposes solutions, and maintains a high level of professionalismA mentor who enjoys sharing knowledge and supporting colleagues’ developmentHighly organized, able to prioritize competing deadlines, and committed to delivering exceptional serviceExperienced with Microsoft Office and familiar with law firm financial systemsWhat You’ll DoTake full ownership of the billing cycle for an assigned group of client mattersBuild strong working relationships with attorneys, business services teams, and clients to ensure billing accuracy and complianceReview client billing terms, outside counsel guidelines, and agreed rates to prepare bills that meet all requirementsManage work‑in‑process and generate invoices aligned with alternative fee arrangements, monitoring fee caps, discounts, and budgetsIdentify potential billing issues early and recommend solutions to prevent delays or discrepanciesOversee the full prebill‑to‑final‑bill workflow, ensuring timely review, revision, and submissionSubmit finalized bills and eBills in the correct formats and confirm they are posted in the financial systemPartner with eBilling and client onboarding teams to ensure accurate setup and smooth submission of electronic invoicesFollow up proactively on invoice acceptance and payment status, collaborating with collections to reduce outstanding balancesCommunicate directly with partners, assistants, and clients regarding billing questions, revisions, and special requestsPrepare ad hoc billing reports and provide insights based on trends and realizationServe as a resource for team members, offering guidance, training, and process knowledgeSupport cross‑training efforts to ensure consistent coverage across portfoliosCreate billing schedules, analyses, and monthly reporting for partners or finance leadershipContribute ideas for process improvements and participate in ongoing optimization initiativesTake on additional responsibilities as neededWhat Success Looks LikeBilling cycles for your assigned matters run smoothly, accurately, and on scheduleAttorneys and clients view you as a trusted partner who communicates clearly and delivers consistentlyeBilling submissions are completed without issue, and payments are received in a timely mannerYou identify and resolve potential billing challenges before they escalateTeam members rely on you as a knowledgeable, supportive resourceReporting is accurate, timely, and useful for decision‑makingYou demonstrate strong judgment, initiative, and ownership of your portfolioYou contribute to a positive team environment and help strengthen billing operations overallSalary Range: $110,000 – 115,000 per year, based on experienceLocation: New York, NY or Roseland. NJ – HybridTo protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.