Claims Recovery Administrative Assistant

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.Job SummaryThe Claims Recovery Administrative Assistant provides administrative support to attorneys and paralegals on the Claims Recovery Team. The Assistant will be responsible for preparing routine correspondence and reports, maintaining databases, coordinating meetings, and tracking statuses of matters to ensure compliance with client and firm guidelines.Job ResponsibilitiesPrepares new matter paperwork to open matters, ensuring accuracy and completeness.Prepares and manages client quarterly reports ensuring timely and accurate delivery.Prepares weekly recovery summaries, submitting to senior team members for review, and incorporates all revisions and updates for distribution to attorneys.Tracks the status of all matters and prepares client authorizations upon request, ensuring compliance with client and firm guidelines.Prepares daily Docusign packages and distribute to responsible attorney and client.Prepare, open and track client engagements for supplemental recovery groups.Creates and maintains matter files to ensure efficient retrieval of data and update records as needed.Update and maintain firms practice management database system.Drafts retention letters, engagement confirmations, status emails, and other routine correspondence, and enters and maintains associated data in internal databases.Maintains contact information and other related data in DealCloud, ensuring data accuracy.Processes incoming/outgoing correspondence as needed, prepares any Abbreviated Trackers for attorney approval, and follows up as necessary to ensure timely completion.Track invites and RSVPs related to conferences and events for the department.Saves and maintains call notes related to client meetings, ensuring accurate and timely completion.Acts as a backup for updates to various tracking spreadsheets, including the retention tracking chart, and other firm and group databases.Acts as a backup for tracking engagements and maintains status in Retention Chart database.Utilize firms AI tools to facilitate processes for the department.Knowledge, Skills And AbilitiesAbility to maintain strict confidentiality.Demonstrated ability to communicate clearly and effectively, both orally and in writing with internal and external contacts.Demonstrated working knowledge of Windows and Microsoft Office.Must possess a thorough command of the English language including excellent spelling, grammar and punctuation. Demonstrates ability to work effectively both independently and with others in a cooperative, enthusiastic, innovative, and friendly manner to accomplish position functions and participate in team efforts. Demonstrated ability to adapt to changing priorities, to maintain a productive and committed work effort, and to deal with difficult situations and/or individuals, meeting deadlines and managing workloadAbility to accurately type 50+ words per minute.Ability to safely lift, move and carry items without assistance, weighing up to 20 lbs. Ability to work overtime hours as requested.EducationBachelor's degree.ExperienceThis is an entry-level position.US Pay Range$47,000—$62,000 USDOur Firm is committed to fair and equitable compensation practice in accordance with applicable laws. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-NoticeU.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-NoticeEOE m/f/d/vCrowell & Moring LLP participates in the E-Verify program.