Payroll and Administrative Coordinator

Compensation: $30 - $34/Hour This position is responsible for overseeing office operations for all NWFS locations, while managing payroll and providing administrative support to Administration Team. Date posted: 03/10/2026 What You'll Do Office operations: Main office: This includes training and scheduling staff, and managing repairs for the vehicles. Coordinate internal events such as community builders. Administer the bus and cargo van training and check-out program. Organize and track office keys and other entry devices. Asset management of non-IT-related items available for checkout. Ensure overall cleanliness and orderliness of the main office. All NWFS locations: Communicate with various office vendors to ensure the agency is receiving agreed-upon services (janitorial, landscaping, HVAC, shredding, etc.). Manage the company storage units. Act as chair of the Safety Committee. Schedule and facilitate monthly meetings and recruit new members. Schedule and coordinate agency CPR trainings, building fire drills, and other general building/OSHA requirements. Payroll responsibilities: Maintain accurate payroll records by entering employee changes from Status Change Forms and processing final check documentation. Process monthly payroll accurately and on schedule in compliance with organizational policies and regulatory requirements. Prepare and review monthly, quarterly, and annual payroll reports, ensuring accuracy in earnings, taxes, deductions, and accruals. Provides HSA deductions information to Accounts Payable in a timely manner. Answer payroll‑related questions and resolve issues for staff and supervisors. Send payroll deadline reminders to staff and ensure required submissions are completed on time. Communicate with managers regarding incomplete, incorrect, or unapproved timecards and follow up to ensure timely corrections and approvals. Track OIG and SAM clearance status for applicable staff, volunteers, and interns using Verify Comply; create and maintain related reports. Ensure employee W‑2s are accurate and issued within required deadlines. Administer the E‑Verify process for all new hires. Complete and submit the SAIF payroll report. Assist the Finance Director by running payroll‑related reports, supporting audit requests, and providing additional payroll documentation as needed. Who You Are High school diploma or equivalent required; associate or bachelor’s degree preferred. A minimum of 5 years of administrative or payroll experience is required. Experience with ADP Workforce Now is required. Experience processing payroll in a non‑profit organization is preferred. Bilingual English/Spanish preferred. Supplemental Information Prior to a new hire, a background check, including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment. This position requires the use of a personal vehicle and a minimum level of insurance coverage for that vehicle. Minimum Coverage Amount: Personal liability insurance with $50,000 for bodily injury per person, with an aggregate of $100,000 per accident, or $100,000 combined single limit (bodily injury and property damage combined) Share Your Qualifications To express your interest in this position, follow these steps: Prepare your resume and cover letter highlighting your qualifications. Upload your resume and cover letter in DOC, DOCX, PDF, or TXT format