Office Manager

Seeking a detail-oriented Office Manager. This position plays a key role in keeping our financials accurate and ensuring the company runs smoothly behind the scenes. The right candidate will have strong QuickBooks (Desktop) experience and manage the front office (of three employees). Responsibilities to manage (front office duties) Accounts Payable (AP) Ensure lien waivers are obtained. Accounts Receivable (AR) Prepare and send invoices (billing). Record customer payments, follow up on outstanding balances and ensure timely collections. Key Responsibilities Payroll & Compliance Process payroll (through third party) Record payroll reports and update employee records. Process workers’ comp audits, insurance. Human Resources Maintains perpetual inventory records. Files all sales tax reports Coordinate health insurance and general liability insurance. Financial Management: Record bank and credit card transactions and reconcile accounts. Prepares and enters all journal entries. Maintain the general ledger and chart of accounts. Provide monthly financial reporting (P&L, Balance Sheet) Support year-end closing and CPA/tax preparation. Requirements & Qualifications Required: Associate’s degree in accounting/finance or a related field 2+ years of QuickBooks Desktop experience Minimum 2 years of experience as an administrative assistant Strong understanding of bookkeeping principles and AP/AR processes Attention to detail, organizational skills, and ability to prioritize multiple tasks. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Skills & Attributes Highly organized, energetic, and self-motivated. Able to communicate clearly with other managers, vendors, and customers. Strong analytical mindset and comfort with numbers Job Type: Full-time Benefits: 401(k) 401(k) matching Flexible schedule Paid time off Work Location: In person