Finance, Operations and Compliance Manger

Finance, Operations and Compliance ManagerFull-Time EmployeeThe Helen Miller Member Education and Training Center (METC) is an educational organization providing education and training to workers represented by members of Service Employees International Union Healthcare Illinois /Indiana/Missouri/Kansas (SEIU HCIIMK), a dynamic, action-oriented union of over 95,000 healthcare and childcare workers throughout those four states. We believe in a society defined by freedom and justice, where we can all have quality education, health care and jobs, and where we all can live a full and plentiful life of our choosing. As a wholly owned subsidiary of SEIU HCIIMK, METC seeks to provide high quality curriculum on a popular education model to thousands of low-wage workers to enhance their on-the-job experience and support their career development. The METC is a 501(c)3 organization.PurposeMETC is committed to ensuring access to training opportunities for Public and Private Homecare workers, Child Care Providers and other Healthcare workers that are represented by our Local. The METC runs specific training programs that are governed by collectively bargained agreements and/or other contracts.The Finance, Operations, and Compliance Manager (Manager) is responsible for ensuring the financial integrity, operational effectiveness, and regulatory compliance of METC. This position oversees financial management, payroll administration, vendor contracts, and operational systems and portals that support training delivery and reporting. The Manager ensures that financial and administrative processes align with the organization’s mission, labor-management governance structure, and funder requirements. Working closely with leadership and program staff, this role supports the effective implementation of workforce development programs through strong fiscal oversight, operational systems, and compliance practices.Office Location: Chicago, IL HybridDuties And ResponsibilitiesManage the day-to-day financial operations of METC, including accounts payable, accounts receivable, budgeting, and financial trackingPrepare monthly, quarterly, and annual financial reports for leadership, trustees, and fundersMonitor organizational budgets and provide variance analysis and financial projectionsMaintain accurate nonprofit fund accounting practices and documentationCoordinate and support annual audits, financial reviews, and tax filingsEnsure compliance with federal, state, and local regulations, grant requirements, and labor-management training fund policiesDevelop and maintain internal financial and operational controls to safeguard organizational assetsMaintain documentation and reporting necessary for program audits, funder reviews, and regulatory complianceMonitor compliance with grant agreements, contracts, and program funding requirementsOversee the development, execution, and management of vendor agreements and service contractsMaintain a contract tracking system to ensure timely renewals, compliance with deliverables, and adherence to payment termsCoordinate with leadership and external advisors to ensure contracts align with organizational policies and funding requirementsAssist with the creation of organizational policies/procedures that align with funder requirementsMonitor vendor performance and ensure contractual obligations are metOversee payroll administration to ensure timely and accurate processing of employee compensationMonitor compliance with payroll laws, tax reporting requirements, and organizational policiesMaintain staff records and coordinate time allocations across programs and grants when required for funding complianceServe as the primary liaison with HCII payroll, vendors or service providersOversee the administration and effective use of operational systems and portals, including financial systems, platforms, learning management systems, and funder reporting portalsEnsure systems support accurate data entry, reporting, and compliance documentationCoordinate with staff and vendors to troubleshoot issues and improve system functionalityIdentify opportunities to streamline administrative systems and increase operational efficiencyWork collaboratively with program leadership to ensure financial and operational systems support training delivery and reporting requirementsSupport grant development and reporting by providing financial and operational data and coordinating reporting needs with leadershipSupervise finance and administrative staff and support professional development and performance managementContribute to organizational planning and process improvements that strengthen operational effectivenessOther duties as assigned Scope And Nature Of SupervisionThe Operations, Finance, and Compliance Manager reports to the Executive Director and works closely with program leadership, external auditors, HCIIMK finance team, and other service providers. The position could grow to supervise finance and administrative staff and may oversee external vendors responsible for financial systems, payroll processing, and operational platforms. The role exercises independent judgment and discretion in managing financial operations, compliance activities, and contract administration within established policies and governance structures.Working ConditionsThis position operates primarily in an office or hybrid work environment with periodic meetings with organizational partners, vendors, and training sites. There may be a requirement to work long and irregular hours, and to work on weekends, with additional hours required during financial reporting periods, audits, or major project deadlines. The role requires strong attention to detail, the ability to manage multiple priorities, and the handling of confidential financial and personnel information. METC is a fast-paced environment within a collaborative setting requiring regular interaction with leadership, staff, and external stakeholders.Other ExpectationsAll staff are expected to respect the processes of the organization and encouraged to work within the framework of the organization to resolve internal disputes and issues.Key Qualification CriteriaDemonstrated ability to manage nonprofit financial operations including budgeting, reporting, and internal controlsStrong knowledge of compliance requirements related to grants, contracts, and nonprofit financial managementExperience assisting with payroll administration and vendor-managed payroll systemsAbility to manage vendor relationships and service contracts effectivelyExperience administering operational systems and reporting portals that support financial and program functionsStrong analytical, organizational, and problem-solving skills with a natural curiosity in data analyticsAbility to develop reports and communicate complex financial information clearly Demonstrated leadership and supervisory skills in a collaborative environmentPreferred ExperienceBachelor’s degree in Accounting, Finance, Business Administration, or a related fieldFive or more years of progressive experience in nonprofit finance, operations, or compliance managementExperience with nonprofit fund accounting and grant-funded programsExperience managing vendor contracts and external service providersFamiliarity with payroll administration and payroll compliance requirementsExperience working with financial management systems, payroll platforms, and learning or reporting portalsExperience in workforce development, labor-management partnerships, training funds, or union-related organizations strongly preferredExperience supporting financial reporting to boards, trustees, or governing bodiesSalary and Benefits: 93K - 105K annually Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.SEIU Healthcare Illinois & Indiana is an Equal Opportunity Employer. We value a diverse workforce and encourage individuals from all backgrounds to apply.