ASSISTANT ADMINISTRATOR

The final salary and offer components are subject to additional approvals based on Cook County Health (CCH) policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at CCH. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.LOCATION: John H. Stroger Jr. HospitalDEPARMENT: MedicineSHIFT: 8:30am-4:30pmPAY RANGE: $109,897-$130,544 YearlyJOB SUMMARY NON-UNIONThe Assistant Administrator for Cook County Health (CCH) will provide administrative coordination, and management support, facilitation, and review in the clinical, business, and financial activities of operational and facilities departments. Works with CCH entities, clinical areas and support departments/units to develop and implement policies and procedures, short-range and long-range goals, objectives and plans. Provides assistance to leadership of system-wide operational department managers, directors and officers that will enroll support, create ownership of goals, and encourage active participation in decisions that impact the hospital. Develops and maintains positive relations with clinical and administrative areas throughout CCH as well as the community leaders. Maintains access to data and files to ensure all aspects of the CCH are in compliance with federal, state, and local regulations and compliance with licensing and accreditation standards.TYPICAL DUTIESParticipates and assist in planning, organization, controlling, and review of activities to ensure standards are consistently followedEnsure all operational personnel complete required training and development activitiesMonitor and disseminate operational/environmental metrics/scorecard and develop resolution plans by working closely with administrative, clinical and support department managers/directors.Monitors and evaluates department budgets and expenditures and revenues. Explores and evaluates expense control opportunities and cost saving methods in cooperation with system leaders and County requirementsAssists clinical and support departments in development and of areas such as development of operational plans, achievement of strategic goals and priorities, achievement of affirmative action goals, long range financial and capital improvement plans, organizational development, and managerial effectiveness by providing technical assistance, organizational support, advice and counsel on procedures or protocols.Provides business proposals and process improvement plans to the senior management on a variety of policy and procedural matters related to the effective administration systems and for new program developmentMaintains a collaborative relationship with physicians, department providers, administrative, academic & research leaders regarding operational, marketing, and strategic issues.Supervises a professional, technical and clerical staff, services as interim supervisor or on-call administratorCoordinates the development, implementation and evaluation of a CCH' strategic plan.Responsible for the facilitation and coordination of multi-departmental issues, projects and concerns to ensure a comprehensive approach in managing hospital/clinical programs in the most effective and efficient way.Conducts managerial and organizational review and studies. Reviews department organizational structure recommending reassignments or consolidations of functions as needed.Maintain a thorough understanding of all elements of the financial reports. Provide guidance to the physician leadership in understanding and interpreting the reports.This position is exempt from Career Service under the CCH Personnel Rules.MINIMUM QUALIFICATIONSBachelor's degree from accredited college or university, is required (Official transcripts are required at time of interview)Seven (7) years of experience working directly for an executive or corporate officer, is requiredThree (3) years of experience in preparing and consolidating budgets for multiple departments, is requiredPrior experience in an administrative capacity within a Healthcare or Hospital setting, is requiredPrior experience with personnel administration, i.e. maintaining department FMLA and leave records, maintaining compliance training schedules, tracking performance review schedules, maintaining and updating job description library, policy manuals, etc, is requiredPrior experience collecting data and preparing reports with financial or statistical information, is requiredPrior experience in project management with responsibility for tracking timetables and project status, is requiredPrior experience dealing with employees at all levels of the organization, is requiredAdvanced proficiency in Microsoft Office including Word, Excel,and PowerPoint, is required. (MS Office testing will be administered, 70% minimum proficiency rate is required)PREFERRED QUALIFICATIONS* Master's degree from an accredited college or university is preferred* Prior experience in a supervisor capacity is preferredKNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICSKnowledge of Microsoft Office including Word, Excel, and PowerPointStrong interpersonal skills for dealing with Hospital staff at all levels of the organizationWritten and verbal communication for report writingAnalytical skills, problem solving skills preparing and reconciling budgetary informationMathematical skill, describe: statistical skills for preparing reportsAttention to detail for all reporting and personnel aspects of this positionWork to deadlinesFlexibility and adaptability in performing work dutiesStrong project management skillsAbility to plan, organize, direct and supervise the work of professional and technical staff, engaged in a wide variety of administrative analysis and financial planning.Define problems, collect, analyze, interpret and evaluate data.Define and select alternatives, establishing rational for and projecting consequences of decisions and or recommendations.Use communication skills and techniques required for gathering, evaluating and transmitting information, for interviewing counseling and instructing, and for organizing and directing group discussions at all functional levels of the CCHResponsible for the oversight of continued employee training requirements, safety and quality initiativesEnsure that the hospital departments comply with all established policies, procedures and protocol in regard to the patient process, collections and customer serviceEnsure the facility is equipped with the appropriate supplies and materials in which to effectively deliver quality patient careWork closely with Human Resources regarding employee related issues, training, and staff development initiativesMediate interdepartmental disputes through conflict resolution; ensures that adequate internal communication formal and otherwise, exists between senior management and departments/units, to avoid conflicts and misunderstandings and to improve the Stroger Hospital operationsEnsure all functional areas are fully staffed with continuous coveragePHYSICAL AND ENVIRONMENTAL DEMANDSThis position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.For purposes of the American with Disabilities Act, "Typical Duties" are essential job functions.VETERAN PREFERENCEPLEASE READWhen applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous serviceTo take advantage of this preference a Veteran must:Meet the minimum qualifications for the position.Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptableOR* A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.If items are not attached, you will not be eligible for Veteran PreferenceVETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.BENEFITS PACKAGEMedical, Dental, and Vision CoverageBasic Term Life InsurancePension Plan and Deferred Compensation ProgramEmployee Assistance ProgramPaid Holidays, Vacation, and Sick TimeYou may also qualify for the Public Service Loan Forgiveness Program (PSLF)For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.* Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.* CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER