Executive Assistant to a Dr. of Physical Therapy

Are you a highly organized, proactive superstar who thrives in a warm, positive, and professional environment? Do you love supporting someone who genuinely transforms lives-helping people escape chronic pain, regain mobility, and return to the activities they love?We're Anderson Sport & Wellness Physical Therapy, a premier holistic, out-of-network specialist practice in beautiful Newport Beach, CA. Led by Dr. Nicole Anderson (Doctor of Physical Therapy), our team uses cutting-edge technology and specialized expertise to deliver life-changing care. Every day, we see patients go from disabled or in severe pain to active, pain-free, and thriving-often avoiding surgery or long-term medications.We're a tight-knit, energetic, and kindness-first team that prioritizes work-life balance, mutual respect, and having fun while making a meaningful impact. Our management truly values your well-being, encourages flexibility, and celebrates good vibes and great results.About the Role We're looking for an exceptional Executive Assistant (part-time, 15-20 hours/week) to be Dr. Anderson's right hand-keeping everything running smoothly so she can focus on patient care and innovation.This is more than admin support-it's a key role in a purpose-driven practice where your organization and proactive mindset directly help people reclaim their lives.What You'll Do (Key Responsibilities)Masterfully manage Dr. Anderson's calendar: Schedule appointments, meetings, consultations, and professional events while juggling priorities and optimizing her time.Be the warm, empathetic bridge between Dr. Anderson and patients: Handle inquiries, coordinate follow-ups, and communicate clearly and kindly.Provide top-tier administrative support: Manage emails, phone calls, prepare reports/correspondence, organize medical records, and keep everything confidential and HIPAA-compliant.Coordinate meetings & events: Prepare agendas, materials (charts, research summaries), take stellar notes, and handle logistics.Plan travel & professional engagements: Book flights, hotels, and itineraries for conferences, seminars, and more.Keep the office humming: Manage supplies, coordinate with vendors, and collaborate with our friendly team for seamless operations.Support billing (easy mode!): Assist with superbill creation/distribution for out-of-network reimbursements-no complex insurance billing required.Tackle ad hoc projects: Research, prepare presentations, or jump in on special initiatives with enthusiasm.Who We're Looking For1+ years of experience as an Executive Assistant or Administrative Assistant (healthcare/medical setting is a big plus, but not required).Bachelor's degree or equivalent experience.Outstanding organizational and time-management superpowers.Excellent written and verbal communication-professional yet approachable.Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with EMR systems is a bonus.Detail-oriented, proactive, adaptable, discreet, and able to thrive independently or collaboratively in a fast-paced (but fun!) setting.Bonus: Knowledge of medical terminology or healthcare processes.Most importantly: A positive attitude, growth mindset, and passion for making a real difference in people's lives.What We OfferPart-time flexibility: 15-20 hours/week at our Newport Beach clinic-create a schedule that works beautifully for your life.Competitive pay: $30-$55 per hour, depending on experience (we value top talent and reward it!).A fun, friendly, professional, and kind workplace with supportive leadership that genuinely prioritizes work-life balance.The chance to be part of an uplifting team that changes lives every day.A beautiful location in coastal Newport Beach-great energy and vibes!Our Simple, Fair Interview Process We're an equal opportunity employer committed to finding detail-oriented, growth-minded people who want to contribute to something meaningful.Expect:A couple friendly conversations to get to know each other.Pre-hire assessments to showcase your office software skills, attention to detail, and ability to follow instructions.If you're excited to support an inspiring leader, work in a positive environment, and help people live better lives-apply today!