Degree Audit Coordinator

ABOUT SIMMONSLocated in Boston’s historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston’s only women’s undergraduate program and graduate programs open to all.You’re joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You’ll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.JOB SUMMARYThe Degree Audit Coordinator supports the daily operations of the Registrar’s Office while assisting with the maintenance of the degree audit system in Workday. This position serves as a primary point of contact for students, faculty, staff, and external constituents, providing high-quality customer service and guidance on registration, academic records, and degree requirements.The role is responsible for front office triage, registration processing, and administrative operations, while also managing the degree audit system, ensuring the accuracy of academic records, and supporting students’ progress toward graduation. This position collaborates closely with academic departments, Technology, and other administrative offices to maintain data integrity, implement curriculum changes, and ensure compliance with institutional policies.ESSENTIAL JOB FUNCTIONSServe as a primary point of contact for the Registrar’s Office, assisting students, faculty, staff, and visitors in person, by phone, and via emailProvide front office triage and respond to inquiries regarding registration, records, degree requirements and academic policiesPromote a welcoming, inclusive, and student-centered environmentCommunicate university policies and procedures clearly to diverse audiencesMonitor and respond to shared inboxes, including registrar@simmons.edu and degreeaudit@simmons.eduAssist with the operation, maintenance, and functionality of the degree audit systemConfigure and update degree programs, requirements, and course mappings in collaboration with academic departments and Technology.Ensure degree requirements are accurately reflected and maintained in the systemAssist students in understanding their academic progress and remaining requirements for graduationIdentify and implement improvements to degree audit processes and system functionalityProcess registrations, add/drop forms, and enrollment updatesCoordinate and support New Student Registration and orientation processesMaintain accuracy and integrity of student academic recordsAssist with data cleanup initiatives and system improvementsLiaise with Student Financial Services to resolve discrepancies between academic and billing recordsPerform audits to identify and resolve duplicate or inconsistent academic accountsOTHER DUTIES AND RESPONSIBILITIESPerform additional responsibilities as assigned in support of Registrar’s Office operations and evolving institutional needs.REQUIRED QUALIFICATIONSAssociate’s degree required (Bachelor’s degree preferred)1–3 years of experience in a Registrar’s Office, academic advising, or related fieldStrong organizational, analytical, and problem-solving skillsDemonstrated ability to work effectively with diverse populationsExcellent communication and customer service skillsPREFERRED QUALIFICATIONSExperience with Student Workday, as well as college transcript review and transfer credit evaluation, is preferred.Bachelor’s Degree preferred.COMPETENCIESStrong verbal and written communication skills.Demonstrated experience with student degree audit systems and curriculum management.High-level knowledge of student information systems and associated technologies used to support registrar functions.Thorough knowledge of higher education principles, practices, and procedures, including FERPA.Demonstrated analytical skills; working knowledge of higher education curriculum.Experience working with faculty, administrators, and students required.WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDSThis position is hybrid-eligible, with a combination of on-site and remote work expectedResponsibilities are performed in a standard office environmentPrimarily involves remaining in a stationary position (sitting) for prolonged periods while working at a computer, keyboarding, and utilizing a mouse/trackpad.Occasionally required to lift, push, pull, or transport light to moderate objects, such as boxes of files or office supplies, typically weighing up to 20–30 pounds.Requires sufficient manual dexterity to operate office equipment (keyboards, scanners, printers) and mobility to move around an office environment.Occasional bending, stooping, stretching, and walking are required.In accordance with applicable pay transparency laws effective October 29, 2025, Simmons University is committed to pay equity, transparency and clear communication throughout the hiring process. The hourly or annual salary range for this position is:H05 $18.80 - $30.48This is benefits eligible position.Actual compensation will be based on factors such as experience, education, skills, equity, and external market benchmarks that help guide compensation decisions. Our compensation philosophy is centered around a comprehensive package that includes pay, health benefits, and retirement savings offerings that can be seen here, as well as work-life balance initiatives such as flexible hours and remote work opportunities. We are committed to offering a package that empowers individuals to thrive in their roles, contribute meaningfully, and lead with confidence.Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).Simmons University is committed to inclusive excellence in all aspects of an individual’s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.