Fleet Manager

Build Your Career Where You MatterJoin The Cook & Boardman Group, the nation's leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.At The Cook & Boardman Group, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you'll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.Why Work With Us?We're committed to your success, personally and professionally. You'll have access to:Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.Work-Life Balance: Generous paid time off for rest, family, and self-care.Career Growth: You'll benefit from continuous learning, mentorship, and leadership training including access to C&B University, our in-house development program.Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.The Fleet Manager is responsible for the overall performance, compliance, and financial stewardship of a large, multi-state fleet of 1,000+ vehicles. This role owns the company's fleet programs and serves as the primary internal leader for vehicle compliance, maintenance, and lifecycle management, leveraging Holman as the Fleet Management Company (FMC) for execution.This position directly manages the Fleet Coordinator and provides governance, strategy, and accountability over Holman and other fleet vendors. The Fleet Manager ensures that fleet operations support field operations, regulatory compliance, and capital planning objectives across all locations.Essential Functions:Fleet Governance & FMC OversightServe as the company's primary owner of our FMC.Set expectations, workflows, SLAs, and escalation paths with FMCReview performance across licensing, maintenance, vehicle orders, and reportingValidate FMC outputs to ensure accuracy, compliance, and timelinessLead continuous improvement initiatives to eliminate delays, errors, and cost leakageRegulatory & Vehicle ComplianceOwn compliance for all vehicle and motor carrier requirements including:DOT numbers, MCS-150, UCR, and operating statusState motor carrier permits (e.g., CA MCP and equivalents)Vehicle titling, registration, renewals, and state-specific fees and taxesEnsure vehicles are properly authorized to operate in all states where the company conducts businessMaintain audit-ready records and coordinate regulatory audits or inquiriesMaintenance & Safety ComplianceOversee preventive maintenance programs through Holman and maintenance vendorsMonitor preventive maintenance compliance, service intervals, and downtimeReview maintenance trends, high-cost vehicles, and warranty recoveryEnsure DOT inspection and maintenance recordkeeping is compliant and completeVehicle Lifecycle & Replacement StrategyOwn vehicle lifecycle strategy from order through disposalSet replacement cycles based on mileage, age, condition, and total cost of ownershipApprove vehicle specifications and ensure standardization where appropriateOversee remarketing and disposal to maximize resale valueCapital Planning & Financial ManagementLead annual and multi-year fleet CapEx planningBuild replacement models, depreciation curves, and total cost of ownership analysisForecast future vehicle demand based on growth, attrition, and replacement cycle.Track fleet capital spends, operating cost trends, and resale proceedsDriver & DOT AdministrationPartner with HR and Safety on DOT-regulated driver hiring and complianceOversee Driver Qualification Files (DQFs), MVRs, medical cards, and compliance trackingEnsure driver records meet DOT retention and audit requirementsSupport onboarding and offboarding of drivers assigned to fleet vehiclesReporting & Executive SupportProvide leadership with clear reporting on:Fleet size, utilization, and availabilityCompliance statusMaintenance and operating costsCapital spends and replacement outlookIdentify risks, cost drivers, and opportunities for improvementMinimum QualificationsRequired7+ years of fleet, transportation, or asset management experienceExperience managing large fleets (800+ vehicles; 1,000+ preferred)Strong knowledge of:DOT regulations and complianceMulti-state vehicle licensing and registrationMaintenance and inspection programsDriver qualification and recordkeepingExperience managing vendors and service providersExperience with fleet budgeting and capital planningPreferredExperience working with a Fleet Management Company (Holman, ARI, Element, Wheels, etc.)Experience supporting field-based or construction/service fleetsFamiliarity with telematics, maintenance platforms, and fleet reporting toolsPhysical DemandsThe physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this role, the employee will regularly communicate verbally and in writing, and must be able to see and hear in a typical office setting. The role frequently involves sitting, walking, standing, using hands to handle or feel, and reaching with arms and hands.Work EnvironmentThis position operates primarily in a professional office environment. It routinely involves the use of standard office equipment such as computers, phones, printers, copiers, and filing systems. Occasional business travel may be required.Qualification RequirementsTo perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed represent the knowledge, skills, and abilities necessary for success in the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Equal Opportunity Employer