Accounts Payable Specialist

About the OpportunityMy client is seeking a highly organized and detail-oriented Accounts Payables Specialist to support daily operations in their Facilities Department. In this role, you’ll manage accounts payable processes, coordinate administrative operations, and assist with facilities support, including waste and recycling programs, key control, signage coordination, and work order tracking. Beyond routine office management, you’ll collaborate across teams, maintain accurate records, and help streamline processes to improve operational efficiency.What You’ll DoEnter and process supplier invoices, ensuring accuracy and compliance with organizational accounts payable proceduresSubmit requests for adding new vendors and maintain vendor recordsProvide administrative support to Facilities staff within ERP or other management systems, including reporting, workflow tracking, and payroll-related tasksAdminister the waste and recycling program, track diversion data, and maintain sustainability metricsMaintain key control records, including rekeys and key schedulesMonitor and update work orders within facilities management systemsCoordinate signage requests and maintain department directories, including staff listings and photosManage office supply inventory and order necessary equipment and materialsAssist with deliveries and shipments, including signing for items and coordinating schedulesSupport office printing, copying, and general administrative tasks as neededWhat We’re Looking ForAssociate or technical degree in Business Administration, Accounting, or a related field (Bachelor’s degree preferred)2+ years of experience in office administration, accounts payable, or facilities operationsExperience with accounts payable processes and ERP systems (Workday or similar preferred)Strong attention to detail with the ability to accurately enter and review dataExcellent organizational skills and ability to manage multiple priorities efficientlyProficiency in Microsoft Office Suite and other administrative or facilities management softwareStrong interpersonal and communication skills, with the ability to work collaboratively across teamsHigh level of professionalism, accuracy, and confidentialityInterest in sustainability and environmentally responsible operations is a plus