Transaction Coordinator

TitleReal Estate Transaction Coordinator — Eugene, ORReports ToTim Duncan, Principal Real Estate BrokerPosition TypeFull-time, W-2, On-SiteCompensation$27-$32/hour starting, depending on experience. Health stipend, PTO.About the RoleThis is a high-trust, high-volume transaction coordinator role for an established Eugene real estate professional doing significant volume. You will be the operational front door for every transaction — owning file creation, contract preparation, document routing, scheduling, deadline tracking, and all coordination with lenders, escrow, co-op agents, inspectors, and vendors. You will not be cold-calling, prospecting, or showing homes. You will be running deals.This is the right fit for someone who already loves transaction coordination, has done it for at least three years, and wants to be the person making sure nothing falls through the cracks. The agent loves negotiation, client relationships, and listing presentations — and wants to spend his time exclusively on those. Everything else is yours.What You'll OwnListing file creation and contract preparation in Skyslope and Zip FormsAll DocuSign routing, signature tracking, and document complianceShowingTime — confirming, rescheduling, gathering feedbackRMLS listing input and editsAll communication with lenders, escrow officers, co-op agents, inspectors, and vendorsDeadline tracking and proactive nudges across every active fileClosing gift coordination using a tiered system (provided)Daily end-of-day brief to the brokerWeekly seller feedback reports during active listingsPost-close review request and client database updatesWhat You Won't DoNo prospecting, cold calling, or lead generationNo negotiation — that stays with the brokerNo marketing production (separate role exists for Canva/social)No client meetings unless invitedRequired3+ years of Oregon real estate transaction experience (TC, broker assistant, or active agent)Personally familiar with at least 50 closed transactionsSkyslope and Zip Forms (Lone Wolf) proficiency, or demonstrable ability to learn fastDocuSign, Outlook, RMLS, ShowingTime — current, hands-on useExcellent written communication — you'll send 30+ emails a day in the broker's voiceCalm under volume; comfortable with terse directionAble to be in the Eugene/Springfield area three days a weekStrongly PreferredActive Oregon real estate license (not required, but useful)Experience supporting a high-volume agent (80+ transactions/year)Familiarity with closing-gift platforms (or strong sense of taste in local Eugene vendors)How to ApplyEmail a one-page resume and a 200-word note explaining the most complex transaction you've coordinated and what nearly went wrong, to: tim@timduncanre.com. No cover letter templates. Real responses get real responses.