Billing/Parts Journeyman Mechanic - 896

Billing/Parts Journeyman MechanicThe Journeyman, Billing/Parts, is responsible for supporting daily billing operations as a detail-oriented billing and parts journeymen, ensuring accurate work order entry, invoicing, and cost tracking across multiple systems. Reviews and validates documentation for labor, parts, and vendor services, reconciles discrepancies, and assists with warranty claims and audits. Collaborates with mechanics and foremen to confirm work performed, prepare estimates, and maintain accurate service records. Additionally supports the parts room by maintaining the parts database, issuing parts to mechanics, and helping manage inventory, vendor relationships, and material tracking for equipment and chassis repairs.Essential Duties:Accurately enter work orders into multiple customer billing systems in a timely mannerReview, interpret, and validate work orders to ensure accurate billing and proper documentationProcess and manage billing for repairs, maintenance, and related services, including billing to vessel lines and customersEnsure accurate coding of labor, parts, and external vendor costsVerify that all parts used are properly recorded and billedCreate invoices based on mechanics' estimated labor hours, parts usage, and completed workGenerate invoices and track receivables as neededMaintain detailed records of work orders, costs, and service historyReconcile discrepancies between parts usage, labor, and billingReview handwritten mechanic work orders and translate them into accurate system entries and billing documentationPrepare estimates for repairs based on mechanic notes, parts, and labor requirementsManage warranty claims and reimbursement processes, including identifying eligible repairs, submitting claims, tracking, and follow-upEnsure proper documentation and compliance for all warranty claims to maximize cost recoveryAssist with audits, reporting, and internal reviews related to billing accuracy and work ordersIdentify and resolve discrepancies between work orders, parts usage, and billing recordsCoordinate with mechanics and Working Foremen to clarify work performed and ensure accurate billing and estimatesParts:Order, receive, and track parts and supplies for chassis and equipment repairsMaintain working knowledge of parts inventory systems (Trimble) and commonly used componentsUpdate parts inventory system as parts are used/restocked, including current pricingIssue parts to mechanics for repair jobs and accurately document usageMonitor inventory levels and ensure adequate stock of frequently used partsMonitor vendor pricing and lead times to ensure cost efficiencyBuild and maintain relationships with parts suppliers and service vendorsNegotiate pricing and identify cost-saving opportunitiesTrack and report on parts usage, spend, and trendsWork with vendors to source parts as neededConduct regular inventory audits and cycle countsCoordinate with mechanics and Working Foremen to anticipate parts needsCoordinate logistics for urgent or specialty partsAdditional Responsibilities include the following:Comply with Corporate Safety and IAM Collective Bargaining AgreementThis position description generally describes the principal functions of the position, the level of knowledge and skills typically required and the general scope of responsibility. It is not intended as a complete list of specific duties and responsibilities and should not be considered an all-inclusive listing of work requirements.Minimum Requirements (Education. Experience, Certifications, Credentials):Four years of relevant education, seven years of applicable billing experience, or an equivalent combination of bothStrong understanding of mechanical parts and maintenance operations within the marine terminal industry preferredExperience with maintenance or mechanic billing systems, including processing warranty claims and preparing estimatesAdvanced proficiency in Microsoft OfficeStrong attention to detail, with excellent organizational skills and accuracy and speed in data entry.Knowledge of ThermoKing, StarCool, Daikin, and Carrier parts preferredParts room experience and understanding of parts and mechanical terminology preferredSelected candidate will be required to be a member of the IAM Union and will be governed by the applicable bargaining unit agreement.TWIC Card or ability to obtain one.Valid Drivers License.Knowledge, Skills, Abilities:Be able to communicate well, both verbal and writtenWork as directed by General ForemanMaintain positive attitude amongst colleagues and terminal personnelStay focused under high-pressure situationsPhysical Working Conditions:Requires the full use of the person's hands, arms, and legsMust be physically able to work from gangways, stools, ladders, scissor lifts, and reach all without being afraid of heightsUpper body strength to be able to lift heavier parts such as compressors and evaporator coils up to 50 lbsAbility to stand, sits, squatting when necessaryAbility to see and hear fast moving equipmentAble to work all hours 7 days a weekBenefits:One of Husky's core values is People First. Husky Terminal cares about its employees and lives this value by offering competitive pay and a benefits package that supports you and your family. Our IAM benefits include as bargained in the IAM CBA:Employer paid health premiumsRetirement and Savings PlanAnnual vacation time, sick time, paid holidays, paid floating holidaysProvided coveralls and allowance for tools and safety bootsWork Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to hot and cold climates based on weather conditions, wet/humid environment, non-weather conditions, work near moving mechanical parts, fumes, airborne particles, toxic or caustic chemicals, outdoor conditions, risk of electrical shock, and vibration. The noise level in the work environment is loud.Note: This position description generally describes the principal functions of the position, the level of knowledge and skills typically required and the general scope of responsibility. It is not intended as a complete list of specific duties and responsibilities and should not be considered an all-inclusive listing of work requirements. Individuals will perform other duties as assigned.Husky Terminal is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.