Main Office Secretary

Position Type:Secretarial/Clerical/Secretary - 12-MonthsDate Posted:1/28/2026Location:Upper SchoolDate Available:04/01/2026Closing Date:UNTIL FILLEDPosition: Main Office SecretaryQualifications:1. High school diploma; secretarial experience.2. Knowledge of Microsoft Office applications.3. Strong grasp of Google apps/digital learning applications.4. Good analytical, communication, and interpersonal skills.5. Minimum of 3 years' experience in general or school office work.6. Required criminal history background check and proof of U.S. citizenship or resident alien status.Reports to: District Principal/Immediate SupervisorJob Goal: To perform the secretarial and other appropriate school-related duties as designated and assigned by the individual supervisor. Such duties shall be performed in a courteous and dependable manner, while maintaining a high work ethic, demonstrating good judgement, and showing high initiative as a representative of the school district.Performance Responsibilities:Demonstrate confidentiality, trustworthiness, and strong ethics.Manage and guide parents, visitors, and phone calls to the Main Office.Perform grade level transfers, changes, registration, and withdrawals of students.Follow up with school transfer information, including NJSLA Scores, records, and all pertinent details.Support management of districtwide calendars, including common planning time, faculty meetings, professional development, deadlines, and district eventsPrepare and distribute routine district communications and surveysMaintain templates for common correspondence and schedulingSupport assessment windows by managing communications and documentationOrganize and maintain instructional files, documents, and shared resourcesAssist with onboarding materials for new instructional staffSupport implementation logistics for curriculum and instructional initiativesTrack timelines, submissions, and required documentationCoordinate scheduling and paperwork for vendors, consultants, and Professional Development providersAssist with inventory and ordering of instructional resourcesProvide logistical support for districtwide meetings and professional development eventsAssist with the running of report cards and reviewing the grading process via Genesis.Enter purchase orders as directed by the Principal and Supervisor of Curriculum and Instructional Support.Track invoices, purchase order fulfillment, and curriculum-related materialsMaintain and update office forms.Assist in the class coverage process.Aid in data collection related to fire drills, security drills, and other reports.Collaborate with other secretaries.Utilize Google Suite (Docs, Sheets, Forms, Drive) to efficiently organize, store, and share information.Develop and maintain digital forms and documents for various school needs.Assist in preparing club rosters and collecting club attendance as needed.Collaborate with IT and curriculum staff to troubleshoot and resolve issues with digital tools, subscriptions, and online platforms.Maintain digital applications and subscriptions to ensure effective implementation and usage.Manage administrative calendars.Organize office supplies.Check attendance messages when the school nurse is unavailable.Assist in organization and scheduling of observations for Administration.Assist with data entry and recordkeeping in Genesis, LinkIt, and other systemsSupport district functions as needed in Genesis.Assist in organization and ordering for graduation and other school events.Perform any other duties deemed necessary to perform this job effectively.Manage and guide parents, visitors, and phone calls to the Main Office.Terms of Employment: Defined by the negotiated contract between the Board of Education and the Englewood Cliffs Education Association.