Administrative Assistant

Description Serve as a central liaison, point of contact, and administrative support partner for site leadership and teammates, supporting multiple leaders at once "Can Do" attitude w/exceptional customer service skills Maintain and utilize Outlook calendars; schedule and organize meetings and conferences Support event and conference preparations, including materials, booking rooms or off-site locations, AV equipment and all meeting logistics from start to finish. Serve as backup support for the other administrative assistants as needed Expense reporting for multiple leaders. Exceptional, comprehensive administrative support to various leaders within Defense and Engineering Plan and manage workload with the highest regard for key priorities, deadlines and best practices delegated from the Manager of Executive Administration High skill set in multi-tasking, prioritizing requests and able to react in the moment Critical thinker and thought partner to Manager of Executive Administration and other administrative assistant(s) Travel and expense reporting through Concur in a timely manner Manage office reception area including daily opening and closing Answer phones and route calls to appropriate party, create and maintain office telephone directory and distribution lists Greet visitors, assure that visitor check in process is completed Help manage conference rooms Sort and deliver office mail and packages, prepare outgoing mail for pick up including FedEx/UPS Maintain office supply closet, order supplies as needed Communicate facilities issues to building management/corporate facilities as appropriate Coordinate with Human Resources to maintain employment posters and distributions for the office staff Support all new hire coordination with HR Manage visitor badges for internal teammates and external customers Third party screening Facilitate all invoices for payment w/the AP team Assist with ordering food for various leadership and team meetings (may include set-up / clean-up). Collaborate with Manager of Executive Administration for all team and culture building events Additional Skills & Qualifications High school diploma or Certificate of High School Equivalency (G.E.D.- demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years related experience and/or training, or equivalent combination of education and experience. Aviation terminology/ background , a plus. 2-3 years experience, knowledge, skills abilities Fluence in English both verbal and written communication Excellent verbal and written communication Excellent organization skills Ability to interact with various level of management in a professional manner Ability to adapt to changing schedule and high pressure situations Microsoft Office experience with heavy calendar management Able to work unsupervised Job Type & Location This is a Contract position based out of Hazelwood, MO. Pay and Benefits The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hazelwood,MO. Application Deadline This position is anticipated to close on May 13, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.