VIP Relations coordinator

We are a leading art world authority shaping the conversation across art, culture, and the global creative economy. Our mission is to provide high-value and high-engagement content and commentary to professionals, collectors, and expanding high-scale ‘art curious’ communities around the world.Role overview: Art Basel is looking for a highly organized, detail-oriented, and proactive VIP Relations Coordinator to join our Americas team. This role is ideal for someone passionate about the global art world, client engagement, and high-level event coordination.Working closely with the Global Head of Collector & Institutional Relations, the Americas VIP team, and our International VIP Representatives, you will play a key role in delivering exceptional experiences for our most valued clients across the region especially in the lead-up to Art Basel Miami Beach.Your Responsibilities:Provide day-to-day administrative and operational support to the Global Head of Collector & Institutional RelationsMaintain and ensure accuracy of client data within the CRM systemConduct ongoing research to identify and profile collectors, institutions, and key art world stakeholdersAct as a liaison for VIP Representatives, ensuring seamless communication and information flowSupport planning and execution of VIP initiatives for Art Basel Miami Beach and regional eventsManage VIP ticketing and assist with guest coordinationProcess and track invoices for VIP RepresentativesSupport the Art Basel Miami Beach Fair Director with administrative tasks (including travel & expenses)Coordinate with internal teams (e.g., Partnerships) on events and client cultivation opportunitiesMaintain a global calendar of key art world eventsProvide support across other Art Basel shows (Basel, Paris, Hong Kong, Doha) as neededYour Profile: Strong proficiency in Microsoft Excel, Word, and PowerPointExcellent analytical, research, and organizational skillsHigh attention to detail with strong written and verbal communication abilitiesAbility to manage multiple priorities in a fast-paced, international environmentStrong interpersonal skills and a client-focused mindsetFlexibility to work evenings and weekends during peak periodsInterest in the art world, luxury sector, or cultural events Additional languages are a strong plus