Commercial Real Estate Legal Assistant-3551372

Please connect with me on LinkedIn as well @Briana KitchellJob Title: Commercial Real Estate Legal AssistantLocation: Chicago, IL 60606Salary/Payrate: $75,000-$95,000Work Environment: Hybrid (2 days WFH rotating schedule)Term: Permanent / Fulltime Bachelor’s degree required: NoReferral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION OverviewSeeking an experienced Real Estate Legal Assistant to support real estate attorneys in the Real Estate practice group and the firm's Managing Partner. This role offers a unique opportunity to work closely with firm leadership while supporting both a sophisticated commercial real estate practice and firm management.The position is ideal for a detail-oriented, proactive professional with strong organizational skills and prior experience in real estate law who thrives in a fast-paced collaborative environment. The role requires the ability to manage multiple tasks simultaneously, communicate effectively with clients and third parties, and maintain a high standard of accuracy and professionalism. ResponsibilitiesProvide comprehensive administrative and legal support to several attorneys within the Real Estate practice group and the firm's Managing PartnerManage calendars, meetings, travel arrangements, and client communicationsSupport the Managing Partner with scheduling, correspondence, and day-to-day administrative needs, including coordination of firm management and leadership activitiesPrepare, revise, and format transactional documents, correspondence, and closing materialsAssist with commercial real estate transactions, including purchase and sale agreements, loan documents, leases, and closing bindersAssemble, organize, and distribute electronic closing books, including signature pages, recorded documents, title policies, and executed agreementsCoordinate due diligence materials, maintain due diligence date trackers and maintain closing checklistsCoordinate execution of documents, including circulating signature pages and managing notarization requirementsManage electronic and filing systems, ensuring all transaction documents are properly saved, organized and accessiblePerform time entry, expense reporting, billing coordination, and matter intake and managementCommunicate professionally with colleagues, clients, opposing counsel, lenders, and title companiesMaintain confidentiality of internal firm information and client information and exercise sound and professional judgment in handling sensitive mattersCollaborate with attorneys to develop, implement, and refine processes and workflows to ensure efficient transaction management and the highest level of client service Qualifications5+ years of legal assistant or administrative experience in a real estate or transactional practicePrior law firm experience strongly preferredFamiliarity with commercial real estate documents and closing processesExperience with document management and timekeeping systems, and strong proficiency in the Microsoft Office Suite, including Word, Outlook, Excel, OneDrive and PowerPointExperience with DocuSignExcellent organizational and multitasking abilities with strong attention to detailStrong written and verbal communication skillsProfessional demeanor with the ability and comfort to interact effectively with attorneys, clients, and third partiesHigh level of discretion, reliability, and sound judgment Preferred QualificationsExperience supporting multiple attorneys or firm leadership in a mid-size or large law firmExposure to lender-side or commercial real estate transactionsReal estate closing coordination experience Physical requirements Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.Able to sit and/or stand for prolonged periods of timeAble to view and read computer screens and printed documents, often for prolonged periods of time