Executive Assistant

Job SummaryThe Executive Administrative Assistant (EAA) provides comprehensive administrative support to executive and senior leadership, acting as a key liaison for internal and external stakeholders. This role represents the office of Executives and requires exceptional judgment, communication, professionalism, organizational skills, and the ability to manage multiple priorities in a dynamic environment. The EAA must be highly trustworthy and able to handle confidential matters with discretion while independently managing projects and critical operational functions. Success in this role contributes to leadership effectiveness by anticipating leadership needs and supporting organizational efficiency in a fast-paced, mission-driven environment.Core Duties Senior and Executive Leader Support & Communication: Serve as the primary point of contact for senior and executive leadership, managing correspondence, calendars, email, and phone communications to ensure timely and professional engagement with internal and external stakeholders.Meeting & Travel Coordination: Manage all aspects of internal and external meeting logistics, including preparing agendas, assembling materials, and coordinating schedules and locations. Arrange complex travel itineraries with attention to detail. Attend key meetings to take notes, capture action items, and ensure timely follow-up and execution. Provide comprehensive support to ensure meetings and travel run smoothly and efficiently.Project and Process Management: Independently manage senior and executive-level projects and administrative processes, ensuring timely execution, alignment with organizational priorities, and consistent documentation.Confidential Information Management: Handle sensitive matters with utmost discretion, including leadership communications and board preparation materials; collaborate with staff liaisons to ensure readiness for board meetings.Document and File Management: Maintain organized digital and physical files, including presentations, reports, agendas, and meeting minutes, and ensures accessibility and version control.Additional DutiesAssist with logistics for internal events, off-site meetings, may include securing venues, ordering catering, coordinating A/V or assembling materials.Participate in organizational task forces, committees, or cross-functional initiatives.Assist in developing internal documentation, timelines, and project workflows as needed.Support planning for and attend select external conferences or events (may include overnight travel).Serve as an internal point of contact for organizational processes, forms, and executive needs.Provide light research or presentation prep support on behalf of senior and executive leadership.Contribute to culture- and value-building efforts as a representative of executive leadership.Minimum QualificationsEducation: High School or GED requiredExperience 3-5 years of administrative support experience2 + years supporting senior or executive-level leadershipAdvanced proficiency inMicrosoft Office Suite (Word, Excel, Outlook, PowerPoint)Exceptional written and verbal communication skillsDemonstrated ability to manage multiple deadlines, priorities and to coordinate with cross-functional stakeholders in a fast-paced environmentAbility to interact professionally with internal and external stakeholders at all levels Preferred Qualifications Associate’s or bachelor’s degree in business administration, communications, or a related field preferred Proficiency in SalesforceProficiency in AsanaProficiency in CanvaExperience with project management preferredValuesWe are deeply committed to upholding our core values of Integrity, Courage, Collaboration, Accountability, and Excellence. These values guide everything we do, from how we support our employees and partners to how we interact with our communities. Joining our team means embracing these values and contributing to a brighter future for children everywhere.Competencies Ensures Accountability: Holds self and others accountable to meet commitments.Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives. Drives Results: Consistently achieves results, even under tough circumstances.Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.Tech Savvy: Anticipates and adopts innovations in business-building digital and technology applications.Travel Requirements: Occasional Travel (1-10 nights annually)Location: This role is based in Utah. Candidates must reside in Utah and be able to commute to our Salt Lake City headquarters 2–3 days per week.Benefits SummaryChildren’s Miracle Network (CMN) offers a comprehensive benefits package for full-time employees (and some part-time employees), which includes:Health Insurance: Medical, dental, and vision coverage. Retirement Plans: 403(b) with generous organizational contributions. Paid Time Off (PTO): Tiered by tenure. Family and Medical Leave: In compliance with FMLA and applicable state laws. Disability and Life Insurance: Short- and long-term disability coverage, and employer-paid life insurance. Additional Benefits: Employee assistance programs, wellness initiatives, and professional development opportunities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.