Executive Assistant/Personal Assistant

2 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Company: OK Tomorrow – http://oktomorrow.xyzLocation: Portland, OR (Hybrid/Remote with weekly in-office requirement)Position Type: Part-time, 20-40 hours per weekCompensation: $30,000 - $60,000 annuallyExecutive Assistant/Personal AssistantCompany: OK Tomorrow – http://oktomorrow.xyzLocation: Portland, OR (Hybrid/Remote with weekly in-office requirement)Position Type: Part-time, 20-40 hours per weekCompensation: $30,000 - $60,000 annuallyAbout UsWe are a creative technology firm specializing in creative brand marketing and innovative technology solutions. Our company leverages AI to build custom solutions for clients and offers comprehensive AI training services. Our Founder is a sought-after creative technologist who delivers live speaking engagements, virtual workshops, and in-person presentations.Position OverviewWe are seeking an experienced Executive Assistant/Personal Assistant to provide comprehensive support to our Founder, who leads a dynamic creative technology company while managing a young family in Portland. This role combines traditional executive assistant responsibilities with personal and household management tasks, requiring someone who can seamlessly navigate both professional and personal priorities with exceptional attention to detail.Key ResponsibilitiesExecutive SupportManage complex calendar scheduling and coordinationClient relationship managementOutbound communication, email management, and correspondenceCoordinate travel planning and logistics for business trips and speaking engagementsProvide meeting coordination and follow-up supportForward planning, and management of priority task trackingPersonal & Household ManagementAid in the Founder's balance between high intensity work and personal/family goalsCoordinate home-related appointments with service providersManage family scheduling and calendar coordinationHandle personal errands including occasional shopping and item pickupSchedule and coordination personal and family appointmentsCollaborate directly with the Founder and their partner on family needsAdministrative TasksMaintain organized filing systems and documentationHandle confidential information with discretionSupport project coordination as neededAssist with workshop and speaking engagement logisticsQualificationsRequired Experience & Skills10+ years of experience as a personal assistant, executive assistant, or house managerExperience working in a services firm with exposure to high-value client relationships (e.g. a marketing or advertising agency, financial services, legal services, etc).Very strong communication and interpersonal skills (you must love people)Proven track record of success coordinating complex tasks with high attention to detailExperience managing both professional and personal responsibilitiesComfortable handling confidential and sensitive informationTechnical RequirementsProficiency with Apple ecosystem (iPhone, MacBook)Experience with Google Workspace (Gmail, Google Calendar, Google Drive)Familiarity with Notion (preferred but not required)General comfort with technology and learning new platformsTransportation & LogisticsValid driver's license and reliable personal vehicle for running errands, ORConfident and timely use of public transportation in Portland areaWork ArrangementHours: 20-40 hours per week, flexible schedulingSchedule: Monday-Friday, mostly standard office hours.Location: Flexible remote/hybrid arrangement with preference for at least 1-2 hours in-office weekly at the company's NE Portland office.Travel: Minimal, primarily local errands and appointmentsWhat We OfferCompetitive compensationFlexibility to work around your life commitments (we generally don't have a meeting-centric culture)Understanding of working parents, juggling school commitments, and work-life balanceYou will be at the cutting-edge of AI technology and creative marketingDynamic work environment supporting both business innovation and family lifeIdeal CandidateYou are a seasoned professional who thrives in a dynamic environment where no two days are the same. You have experience supporting busy executives and families, understand the importance of discretion, and can anticipate needs before they're expressed. You're tech-savvy, highly organized, and comfortable wearing multiple hats throughout the day.How to ApplyPlease submit your resume along with a brief cover letter highlighting your relevant experience in executive/personal assistant roles and your familiarity with the required technology platforms. Include examples of how you've successfully managed both professional and personal responsibilities for previous employers.Email applications in PDF format to info@oktomorrow.xyzSeniority levelSeniority levelMid-Senior levelEmployment typeEmployment typePart-timeJob functionJob functionAdministrativeIndustriesProfessional Training and CoachingReferrals increase your chances of interviewing at OK Tomorrow by 2xSign in to set job alerts for "Executive Personal Assistant" roles.Portland, OR $60,000.00-$70,000.00 2 weeks agoFull Time Scheduling Coordinator (Home Health)Portland, OR $70,000.00-$101,000.00 1 week agoPortland, OR $75,000.00-$95,000.00 3 days agoWe're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.J-18808-Ljbffr