Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, expense reimbursements, and vendor payments while maintaining strong internal controls and compliance with company policy, GAAP, and applicable tax regulations. This role supports month-end close activities, vendor relations, audit preparation, and continuous improvement of accounts payable processes and systems.Key Responsibilities & Duties:Review, code, and process vendor invoices and payment requests in accordance with internal approval workflows and accounting policiesVerify accuracy of invoices, purchase orders, and supporting documentation prior to paymentPrepare and process weekly and ad-hoc payment runs (ACH, check, wire, or electronic methods as applicable)Maintain vendor master records, including W-9 collection and 1099 eligibility trackingReconcile vendor statements and resolve discrepancies in a timely mannerSupport month-end and year-end close activities, including accruals and audit schedulesMaintain organized electronic and/or physical financial records in accordance with retention policiesRespond to vendor and internal inquiries professionally and promptlyCollaborate with department managers regarding expense coding and approvalsAssist with annual 1099 reporting and compliance requirementsIdentify opportunities for process improvements, automation, and stronger internal controlsAdhere to confidentiality standards and segregation-of-duties protocolsProvide cross-training or backup support for related accounting functions as neededParticipate in system upgrades, ERP testing, or finance projects when assignedPerform other related duties as assignedContribute to a strong client relationship through positive interactions with client personnelKnowledge, Skills, and AbilitiesWorking knowledge of Generally Accepted Accounting Principles (GAAP)Understanding of accounts payable cycles and internal control best practicesProficiency in accounting or ERP software (e.g., Sage, NetSuite, QuickBooks, Workday, etc.)Strong Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP or equivalent)High attention to detail and accuracyStrong written and verbal communication skills with the ability to interact professionally with vendors, employees, and leadership.Ability to manage multiple deadlines and prioritize tasks independentlyProfessional judgment and discretion with confidential financial informationCollaborative team mindset with the ability to work cross-functionallyCredentials/Education/ExperienceBachelor's degree in Accounting, Finance, Business, or related field preferredMinimum 23 years of accounts payable or general accounting experienceHealthcare, multi-entity, or high-volume AP experience preferredExperience with ERP systems and electronic invoice processing platforms highly desirableExperience with Sage highly desirable.Physical DemandsThe physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Prolonged periods of sitting and working on a computerOccasional standing, walking, bending, or reachingAbility to lift or move items up to 1015 pounds occasionallyVisual acuity sufficient for computer and document reviewWork EnvironmentThis position operates primarily in a professional office setting and requires regular on-site attendance at the assigned work location. The role involves routine use of standard office equipment such as computers, phones, printers, and scanners. The noise level is typically moderate. Attendance at scheduled department meetings, trainings, and occasional cross-functional meetings is expected as part of normal job duties. Occasional movement within the office or file-storage areas may be required.