Executive Assistant

We are seeking a skilled Executive Assistant with Office Management experience to join our team and support our executive leadership. This role requires high levels of discretion, integrity, good judgment, and professionalism in dealing with senior executives inside and outside of the company. The successful candidate must understand business priorities, demonstrate the ability to proactively anticipate needs, drive improvements, own and complete sophisticated tasks, react with appropriate urgency to situations that require a quick turnaround, and proactively solve difficult or complex problems. Exceptional organizational and communication skills, both written and verbal, are a must. Responsibilities include: - Provide behind-the-scenes support to top-level senior executives while maintaining high levels of discretion, professionalism, judgment, and attention to detail. - Monitor, screen, and prioritize emails, calls, and other communications ensuring 24-hour response time. - Develop detailed travel itineraries, including flight schedules, ground transportation, hotel accommodations, and any other necessary arrangements. - Coordinate with relevant parties to ensure all travel documents, visas, and permits are obtained and up-to-date. - Provide 24/7 support for executives during travel, promptly addressing any issues or changes to the itinerary. - Utilize travel management software and tools to streamline booking and itinerary management processes. - Anticipate follow-ups and proactively manage upcoming needs. - Support team members on special projects as needed; may be responsible for some programs independently. - Coordinate with relevant departments to gather data and information for presentations. - Build internal and external partnerships and coordinate work efforts across functions. - Prioritize and deal with a multitude of requests on behalf of the Chief Executive Officer. Must have: - College degree in business or 3+ years of Executive Assistant experience. - Proficient with technology including Microsoft Office suite applications (Outlook, Word, Excel, PowerPoint, etc); Google Suite applications (Sheets, Docs, Slides, etc.); Zoom, iPhone, Slack, etc. An effective communicator that works well with others at all levels within the organization. Self-motivated, positive attitude, good organizational skills and detail-oriented with the ability to prioritize and meet deadlines promptly. Qualifications and Skills: - Professional with a high degree of subtlety, tact, and judgment. - Able to use sound judgment and discretion when handling highly confidential and proprietary materials. - Excellent influencing, negotiating, communication, and organization skills. - Ability to think and plan proactively, delegate responsibilities appropriately, and manage time effectively. - Ability to multitask, anticipate needs, continually shift priorities on a moment’s notice, and balance competing priorities. - Ability to work independently. Job Type: Full-time Pay: $46,000.00 - $60,000.00 per year Benefits: Paid time off Retirement plan Schedule: 8 hour shift Day shift Monday to Friday Experience: Microsoft Excel: 1 year (Preferred) Microsoft Powerpoint: 1 year (Preferred) Ability to Commute: Mc Leansboro, IL 62859 (Preferred) Ability to Relocate: Mc Leansboro, IL 62859: Relocate before starting work (Required) Work Location: In person