Executive Administrative Assistant

Req ID: 7444Travel: Up to 25%Number of Openings: 1Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.SummaryThe Executive Assistant to the CEO/President is to provide exceptional clerical and confidential/discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO/President, and being available 24/7.Roles and ResponsibilitiesThe Executive Assistant will perform the following duties in a safe, productive, and effective manner: Schedules appointments and events for CEO/President, both internal and externalKeeps master calendar of all company and key association events for reference Coordinates all travelAnswers calls; responds to requestsHandles all confidential materialsEnsures proper filing of documentsCompletes preliminary reviews of magazines, documents, etc. Highlights critical materialsPrioritizes reading materials and recommends distribution for other party reviewRoutes reading materials per DLB’s directives and then follows-up with those to whom routed information was sent for feedback Serves as “ghost-writer” for CEO/President, as neededManages projects as assignedTracks and submits CEO/President expensesAttends CEO/President meetings and on occasion “fills-in” for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audienceProvides reminders and tickler systems to ensure CEO/President follows-through on commitmentsHelps to identify things that are “front burner” and “back burner” itemsActs as liaison between CEO/President and co-workersProvides administrative support to other executives on an as-needed basis Participates in professional organizations and events as requestedInterfaces with Board of DirectorsAttends Board meetings and maintains all documentationPlans, coordinates, and attends off-site events for Board of Directors and Executive Leadership GroupSupports Board members as neededRequirementsBachelor’s degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experienceStrong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPointThe following competencies are needed to successfully perform this job:Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulationsAbility to read and comprehend instructions, correspondence, and memos Ability to prepare and write reports, business correspondence, and proceduresAbility to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workersAbility to actively listen and appropriately respond to requests, complaints, inquiries, etc. Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentagesAbility to work with people individually or in group settingsAbility to provide outstanding customer service and operate as a “concierge”Confidential, trustworthy, honest, and loyalResourcefulEnergetic; has a “drive”Possesses a value system that is fair, firm, and consistentPoised, professional, yet “down-to earth” Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule formAbility to define problems, collect information, establish, and extract facts, and draw valid conclusionsAbility to prioritize and multi-taskAt Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.Baker is an EOE Disability/Veterans Employer.Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.cc or calling 1-513-539-4000 and asking for HR.