Project Coordinator

We are CorSource Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon.We encourage you to submit your resume to the job posting link, or directly contact: recruiting@corsource.com, 503-726-454519728Project Coordinator 212 monthsVancouverPosition requires the ability to meet federal background and compliance requirements.OVERVIEWAssignmentThis contract Project Coordinator 2 position will support managers and Project Managers (PMs) who are assigned to the PMO Telecommunications, Facilities, & Security TIPF organization within the agency. This position will support project work through the full lifecycle for Substation, Telecommunication, Transmission Lines, and Facility type projects that will expand, maintain, and enhance transmission line operations. TIPF is responsible for the planning, execution, and monitoring of capital projects.OrganizationThe Transmission Project Management (TIP) organization is comprised of self-directed project managers who work in a collaborative environment and are supported by project coordinators, financial analysts, and technical subject matter experts (SMEs). This position requires the ability to work with all levels of management and must be able to adapt to changing environments.ASSIGNMENT RESPONSIBILITIES• Support Project Managers (PMs) by coordinating assigned projects, from beginning to end and internal skill development as requested by and with guidance from the manager, team lead or other personnel with the authority to do so, including:• Coordinate activities for assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate manager/personnel.• Address and navigate politically sensitive issues in a collaborative and professional manner with manager/federal personnel assistance and guidance.• Support and facilitate the following deliverables:• Assist in Scope Definition and management by documenting discussions in project team meetings.• Assist in Process and System Design requirements by documenting discussions in project team meetings.• Provide communication and project management best practice gap analysis.• Support and facilitate the following functions:• Written and verbal sponsor communication.• Project team communications and coordination.• Inter-project team communications and coordination.• Collaborate with and provide support to the project team, working to facilitate an effective and efficient project team.• Project Tracking & Document Management:• Assist in the creation and monitoring of project schedules at the request of the project manager.• Facilitate resource commitments from other groups as required.• Monitor project milestones and schedules to keep projects on track and on budget. Per designated funding type and work order type (i.e. contractual customer agreement dates). Alert federal staff if there are budget concerns or if additional time is needed.• Attend monthly financial review meetings with PM and financial analysts.• Monitor Ready for Intended Use (RIU) dates and report to PM.• Draft project change logs for the project manager to submit.• Coordinate and track material per PM guidance.• Attending update meetings for PM (e.g., 3D meeting) if requested.• Edit project management plan per PM guidance.• Track and follow up on action items assigned to and assigned by the manager or project manager. Know who to contact when action items are complete, and a subsequent action can begin.• Track and maintain documents (on workspace and otherwise) related to project. These documents may come from the manager or PM or may come from other team members, systems, or outside agencies. Check dates and decisions on documents that are known to change frequently and update static documents regularly, so the most current information is available.• Coordinate information/status updates with/from project team and distribute to team members needing the updated information.• Request, set-up, and maintain Project Workspaces. Participate in workspace innovation/development, as needed. Assist others outside of TEP by navigating PM workspaces.• Coordinate lessons learned per PM guidance.• Compile lessons learned through project lifecycle and published lessons learned at project close-out.• Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.• Develop Gantt charts, resources loaded schedules, 6 week look ahead, and milestones schedules as required by the project team and other stakeholders.• Assist in developing milestones and dates.• Evaluate critical and/or multiple critical path(s) activity and their sequencing.• Assess actual progress vs the project baseline.• Work collaboratively with the project manager and project coordinator to assess schedule impacts of proposed schedule changes.• Monitor project milestones and schedules. Monitor, maintain and update project schedules as required by the project manager. Report on schedule dependencies, risks and issues and impact on the project critical path• Suggest corrective actions and/or develop recovery plans when delays are anticipated or occur.• Provide expertise and assistance to Project Managers and Project Coordinators on best practices to integrate schedules and their dependencies. Leverage MS Project timelines, critical path, import/export, reporting, etc. Recommend best practices to the team.• Present multiple views of the bundle level schedules in MSP and/or Project Web Application (e.g., Task, Resource, and Assignment) as well as various formats (e.g., Gantt Chart, Network Diagram, Graph, Sheet, or Form).• Create and revise MSP project schedules, collaborating closely with the PM and other project coordinators who will provide data such as milestone dates.• Create, revise, and document MSP templates.• Create, revise, and document MSP tools (e.g., macros) as requested.• Create, revise, and document reporting tools as needed for TIPF as well as other groups, such as TF, TEBW, TEBI, and TPW.• Provide expert guidance on MSP to other members of TIPF and project managers outside of TIPF.• Meeting Facilitation:• Facilitate project meetings (scoping, kick-off, monthly project team, special team meetings, etc.) using Microsoft Outlook. Request, research, and confirm project team members that are required and optional attendees. Schedule appropriate date and time, conference room, and conference calls.• Gather information on meeting agenda topics, create agenda 24 – 48 hours in advance, distribute agenda and other documentation needed during the project meeting.• Confirm and set up conference room, conference call, call bridge, laptop, maps, and other meeting materials at the beginning of project meeting.• Document discussion during project meetings. Distribute meeting minutes. Identify/document action Items, decision-makers in attendance, and decisions made during meetings.• In the absence of the PM, assess the best action to take for meetings and confer with the manager to cancel, reschedule, facilitate the meeting, or notify the appropriate individuals that a facilitator is required.REQUIREMENTSEducation & Corresponding Experience • A bachelor’s degree in engineering, business administration or management, organizational development, computer science, or other related technical discipline is preferred.• 5 years of experience is required with an applicable bachelor’s degree.• 7 years of experience is required with a bachelor’s degree not in applicable fields.• 9 years of experience is required without a degree.• Experience should include direct work experience in project coordination/ control capacity, including all aspects of process development and execution. Must be capable of applying a diversified knowledge of principles and practices in assigned technical areas.Required Technical Skills & Experience• Demonstrated proficiency using MS Project or similar program (i.e. Primavera) to create, analyze, and manipulate project schedules.• Demonstrated experience using SharePoint or a similar system to maintain and create project sites.• Ability to analyze, understand, and effectively document technical data.• Ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs.All qualified applicants at CorSource Technology Group will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Does this position sound interesting, but perhaps not for you? If you know of a friend or colleague that could be a match, your referral could be worth a referral bonus.recruiting@corsource.com, 503-726-4545