Administrative Coordinator - Design Department

Job Description We are seeking a highly organized and proactive Administrative Coordinator to support our Design Department. This role is essential in keeping projects, documentation, and communication running smoothly between designers, project managers, and outside consultants. The ideal candidate is detail-oriented, efficient, and comfortable working in a fast-paced, creative environment.Key Responsibilities:Provide administrative support to the design team, including coordinating deadlinesOrganize and maintain project files, drawings, and documentationAssist with project tracking, timelines, and status updatesPrepare reports, presentations, and correspondence as neededCoordinate communication between internal teams and outside consultantsHandle incoming inquiries and route information appropriatelySupport procurement processes, including tracking orders and materialsMaintain office organization and assist with general administrative tasksQualifications:Previous administrative or coordination experience (design, construction, or related field preferred)Strong organizational and multitasking skillsExcellent written and verbal communicationProficiency in Microsoft Office (Word, Excel, Outlook); familiarity with design/project tools is a plusAbility to manage multiple priorities and meet deadlinesHigh attention to detail and accuracyExperience supporting a design, architecture, or engineering teamFamiliarity with project management software; Monday.comBasic understanding of drawings, plans, or design documentation