Executive Assistant

Executive AssistantID102442Job LocationsAt a glanceAnother Source is proud to partner with San Francisco State University in the search for an Executive Assistant to the Vice President of Administration & Finance.This highly visible role offers the opportunity to serve as a trusted partner to the VP/CFO, supporting executive operations, communications, scheduling, special projects, and key initiatives that impact the university. The ideal candidate is an experienced executive support professional who enjoys building relationships, managing competing priorities, and helping senior leaders operate at their best.Interested in joining a collaborative campus community and making an impact at one of California's leading public universities? We'd love to connect.Description: What you'll be doingAnother Source's client, San Francisco State University, is recruiting an Executive Assistant to join their Administration and Finance team in San Francisco, CA. (Internally, this position is classified as a Confidential Administrative Support III)Here's a little about San Francisco State University:As part of the California State University system, San Francisco State University is a nationally recognized public institution known for its commitment to academic excellence, social justice, and student success. Located in one of the world's most innovative and diverse cities, SFSU serves as a vibrant community of students, faculty, and staff while preparing graduates to make meaningful contributions across industries and communities.The Administration & Finance Division plays a critical role in supporting the university's mission by overseeing financial operations, strategic planning, budgeting, business services, and administrative functions that enable the institution to thrive. This role offers the opportunity to work closely with senior leadership and gain visibility across a complex university environment.Learn More:About this role:This is a highly visible and trusted position supporting the Vice President & Chief Financial Officer and the broader Administration & Finance Division. As the Executive Assistant, you'll serve as a key partner in managing executive operations, communications, scheduling, events, and divisional priorities while handling sensitive information with discretion and professionalism.Working closely with the Director of Administration & Strategic Planning, you'll help ensure the VP/CFO's office operates efficiently and effectively while serving as an important liaison to university leaders, faculty, staff, students, CSU Chancellor's Office personnel, and external stakeholders. This role is ideal for an experienced administrative professional who enjoys working in a fast-paced environment, managing multiple priorities, and supporting executive leadership.Your Contribution Will Likely IncludeExecutive Support to the VP/CFOManage a complex and dynamic executive calendar, coordinating meetings, appointments, university commitments, and CSU-related engagementsPrepare, review, and coordinate confidential personnel, budgetary, payroll, and executive-level materials requiring a high degree of discretionAnticipate scheduling needs, resolve conflicts, and ensure priorities are effectively managedCoordinate travel arrangements, reimbursements, registrations, itineraries, and related documentationPrepare and distribute executive correspondence, reports, presentations, and briefing materialsSupport university committees and leadership meetings, including the monthly University Budget Committee meetingsCreate professional presentations, visual communications, charts, and informational materials for executive audiencesCoordinate conferences, retreats, workshops, and special events on behalf of the VP/CFOOffice Operations & Customer ServiceServe as the primary point of contact for visitors, callers, and campus stakeholders engaging with the Administration & Finance office suiteMaintain organized office operations, filing systems, supplies, records, and administrative processesCoordinate incoming and outgoing mail, deliveries, and service requestsSupport division-wide communications and administrative initiativesStudent Assistant OversightProvide lead work direction to student assistants supporting the officeCoordinate recruitment, onboarding, training, scheduling, and daily work assignmentsMonitor staffing allocations, work quality, and office coverage needsCommunication & CoordinationFacilitate communication between Administration & Finance departments and campus partnersSupport meetings, events, and divisional initiativesBuild and maintain positive working relationships across a diverse campus communityServe as a professional representative of the VP/CFO's office with internal and external stakeholdersExperience You Will Bring