Accounts Receivable Representative

Our client, a leading premium food manufacturer with a strong international presence, is seeking a highly organized and detail-oriented professional to join their U.S. team as an Accounts Receivable Representative. The ideal candidate will be responsible for managing customer accounts, monitoring incoming payments, reconciling discrepancies, and supporting collections activities to ensure healthy cash flow and accurate financial reporting. This role works cross-functionally with Sales, Logistics, and Finance teams to resolve short payments, deductions, and billing issues while maintaining strong customer relationships.Key ResponsibilitiesManage and maintain accounts receivable for an assigned customer portfolioMonitor customer payment history, outstanding invoices, and aging reportsReview and analyze invoices to identify discrepancies, promotional discounts, and deductionsEnsure all promotional offers and discounts are properly applied and documentedInvestigate and resolve invoice-related issues in a timely mannerProactively follow up with customers regarding overdue payments and outstanding balancesDocument all communications and payment agreements accuratelyResolve short payments and reclaim lost revenue while ensuring valid deductions are properly accounted forReconcile accounts and collaborate with Finance to resolve discrepanciesPrepare regular reports on AR status, payment trends, and collection activitiesProvide insights and recommendations to improve receivables efficiencyServe as the primary point of contact for billing and payment inquiriesKey InterfacesSales TeamLogistics TeamCustomersVendorsBrokersQualifications & SkillsStrong numerical and analytical skills with the ability to manage financial data accuratelyProficiency in accounting software (SAP preferred)Advanced Excel and spreadsheet skillsExcellent attention to detail and organizational skillsStrong communication skills with the ability to work cross-functionallyAbility to manage multiple accounts and priorities in a fast-paced environmentWhat Success Looks Like in This RoleAccurate and timely invoicingReduced aging balances and improved cash flowEfficient resolution of short payments and disputesStrong cross-functional collaborationClear reporting and actionable insightsThis position is hybrid, requiring 3 days in the office which is in Lower ManhattanThe position is temporary-to-permanent, first starting as an hourly employee.