Operations & Finance Administrator

About Us: MPB, INC is a leading provider of construction services for the Texas Department of Transportation (TxDOT). We pride ourselves on our commitment to quality, safety, and excellence in all our projects. We are currently seeking a dedicated and experienced Operations and Finance Administrator to join our dynamic team. Hours: Monday- Thursday 8:00am-4:00pm Friday: 8:00am-12:00pm Job Description: As the Operations and Finance Administrator, you will lead and direct the routine functions of the administration's department including purchasing, phone calls, emails, administrative needs and tracking. Financial responsibilities to include overseeing the financial activities of the business including accounts payable, receivable, and enforcing budgets. Key Responsibilities: Oversee and manage administrative operations for highway construction projects. Ensure compliance with TxDOT regulations and standards Data enter invoices, bills, receipts, etc. Process Subcontractors payments Monitor and process monthly billings Maintain accurate project documentation, including contracts, permits, and reports. Oversee accounts receivable- run monthly billings for projects Maintaining weekly updated reports on payments/project billings and tracking Perform contract collection calls to capture missed payments Communicate with leadership about understanding payments from their vendors and collaborate to get back on track. Stay in touch on an on going basis with accounts payable/accounts receivables regarding all billings and related documentation, communications, and objectives that must be completed and ensure we are on time, accurate and complete in all areas. Calculate projections for budgeting purpose Develop and maintain annual company budget Create, manage, and execute the special event budget Attempt to collect on delinquent accounts consistently for 90 days Submit delinquent accounts over 90 days to collections Perform weekly finance audits (QuickBooks) Maintain program Cash Flow Projection reporting (Project Tracker) Operations: Provide management to staff and leadership to the organization that aligns with the company's business plan and overall strategic vision. Assist executive/leadership team members in creating, growing, and building the operations department and the organization. Drive company results from both an operational and financial perspective, working closely with the COA (Chief of Administrative Operations) and other key executive/leadership team members. Partner with the COA (Chief of Administrative Operations) to achieve favorable financial results with respect to sales, profitability, cash flow, mergers and acquisitions, systems, reporting and controls. Set challenging and realistic goals for growth, performance and profitability. Create effective measurement tools to gauge the efficiency and effectiveness of internal and external processes. Provide accurate and timely reports outlining the operational condition of the company. Spearhead the development, communication and implementation of effective growth strategies and processes. Work closely with the leadership team to create, implement, and roll out plans for operational processes, internal infrastructures, reporting systems and company policies all designed to foster growth, profitability and efficiencies within the company. Foster a growth oriented, positive, and encouraging environment while keeping yourself and others accountable to company policies, procedures, and guidelines. Other responsibilities include but are not limited to: Basic administrative errands/task such as taking out the trash, mail drop offs, courthouse, or supply pickups. Requirements (Expected Proficiencies) 2 years (minimum) experience with finance and administrative role Detail-oriented Highest integrity Proactive Autonomous with task but connected to the team Juggler of many task Master of project management Lover of processes Geeks out about spreadsheets Located in Kerr County or surrounding areas Reliable transportation Reliable and distraction-free within work environment Strong in time management, problem solving, negotiation & budgeting, multitasking, technology and networking. Familiarity with email, internet, QuickBooks, Microsoft Excellent written and oral communication skills required This job description is not all-inclusive and certain activities, duties or responsibilities may be required of the employee as needed. Job Type: Full-time Pay: From $18.00 per hour Expected hours: 36 per week Benefits: Life insurance Paid time off Schedule: Day shift Ability to Commute: Center Point, TX 78010 (Required) Work Location: In person