Executive Coordinator to the COO

Job Description Mezquite General Contracting / MEZ RestorationLocation: Dallas–Fort Worth (DFW), Texas | International Coordination RequiredPosition Title: Executive Coordinator to the COOEmployment Type: Full-Time | ExemptCompensation: Competitive Salary (Based on Experience)Benefits:Medical InsuranceDental InsuranceVision InsurancePaid Time Off (PTO)Profit SharingAbout Mezquite General Contracting:Mezquite GC is an international general contracting firm specializing in live hotel renovations, Property Improvement Plans (PIPs), capital programs, and complex asset renovations. We operate with a hospitality-first mindset, delivering high-quality construction while maintaining operational continuity and guest experience. Our projects often involve coordination across borders, making precision, discretion, and communication critical.Position Overview:We are seeking a highly organized, bilingual (Spanish/English) Executive Coordinator to directly support the Chief Operating Officer. This role serves as a strategic administrative partner, ensuring smooth operational flow, leadership coordination, and international scheduling logistics.The ideal candidate is polished, proactive, detail-oriented, and comfortable working in a fast-paced construction environment. Construction industry experience is strongly preferred.Required Qualifications:Must be fully bilingual in Spanish and English (read, write, and speak fluently)Must possess a valid passport and be eligible for international travelStrong written and verbal communication skillsAdvanced organizational and time management abilitiesHigh level of discretion and confidentialityProficiency with scheduling platforms and Microsoft Office/Google WorkspacePreferred Qualifications:Construction industry experience (general contracting, renovation, or project coordination)Experience supporting a CEO, COO, or senior executiveFamiliarity with estimating, operations, finance, and field coordinationInternational logistics or travel coordination experienceCore Responsibilities:Manage and prioritize the COO’s calendar, meetings, and travel logisticsCoordinate domestic and international schedulingPrepare meeting agendas, summaries, action items, and follow-up logsTriage inbound communications and escalate as appropriateSupport cross-department coordination (Estimating, Operations, Finance, Field Teams)Draft professional communications to owners, brand representatives, and consultantsMaintain strict confidentiality and professional discretionTrack deadlines and ensure accountability on key initiativesProvide high-level administrative and tactical support to the COOIdeal Candidate Profile:Highly organized with exceptional follow-throughProfessional, polished, and hospitality-mindedComfortable working in construction or project-based environmentsProactive problem solver who anticipates needsAble to manage multiple moving priorities with calm precisionAlternate Titles:Executive Assistant to COOBilingual Executive AdministratorConstruction Executive CoordinatorSenior Administrative CoordinatorExecutive Operations CoordinatorProject Executive AssistantKeywords for Job Boards: Bilingual Executive Assistant, Spanish English Executive Support, Construction Administrator, COO Executive Assistant, International Travel Coordinator, Construction Operations Support, Hospitality Construction, Project Coordination, General Contractor Administration, Leadership Support, Capital Projects Administration, Hotel Renovation SupportEEOC Statement:We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.