Administrative Expense Clerk

Job Description EntrylevelReports To: Client Services Supervisor, Client Services Manager, or equivalent leadershipSchedule: Monday–Friday | 8:00 AM – 5:00 PMMake an Impact Behind the ScenesAre you detail-driven, service-oriented, and confident managing financial processes with precision? We're looking for a proactive Administrative Expense Clerk who thrives in a fast-paced, professional environment and takes pride in delivering exceptional service.In this role, you'll be the engine behind accurate expense management and seamless office operations — ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and internal teams receive best-in-class support. If you enjoy balancing numbers with customer service and organization with adaptability, this opportunity is for you.What You'll DoFinance and Expense OperationsPrepare, track, and reconcile expense reports and reimbursements in compliance with company policiesProcess check requests and accurately code, review, and verify vendor invoicesMaintain and update vendor account records with precisionTrack and record purchase orders and ensure timely payment processingTravel and Reporting SupportCoordinate complex domestic and international travel arrangements in accordance with firm guidelinesConduct research and generate reports using internal systems and online toolsAdministrative and Office SupportProvide comprehensive administrative support, including document management and correspondenceCommunicate schedule updates (absences, time-off, coverage changes) as requiredOffer front-of-office (reception/concierge) or back-of-office (mail services) coverage when neededClient and Team ExperienceDeliver consistent 5-star customer service across all forms of communicationBuild strong internal relationships and maintain discretion with sensitive mattersAssist with cross-training and support backup staff as neededWhat You BringStrong written and verbal communication skills with a polished, professional demeanorAdvanced organizational skills and the ability to manage multiple priorities independentlySolid numerical aptitude and comfort working with financial documentationProficiency in Microsoft Office SuiteCalm, adaptable approach in fast-paced or high-demand environmentsCommitment to confidentiality and operational excellenceQualificationsHigh school diploma or equivalent required2+ years of experience in expense processing, financial administration, or related office support preferredDemonstrated ability to learn new systems and follow compliance guidelinesPhysical RequirementsAbility to lift or move items up to 40–60 lbs. (with wheeled carts when applicable)Ability to sit, stand, or walk for extended periods and operate standard office equipmentWhy This Role MattersThis position plays a critical role in maintaining financial accuracy, operational efficiency, and an exceptional internal client experience. Your attention to detail and service mindset directly contribute to the professionalism and success of the organization.Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.Use of Artificial Intelligence (AI):No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.Vacancy Status:This posting is for an existing vacancy.Pay Range$21—$21 USDWHAT WE OFFERCareer Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!We Recognize Talent: We offer a variety of recognition programs for all levels of employees!Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.About SPSSPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.Colorado only:We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform. SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.To view our privacy policy, click on the link below: Data Privacy StatementAcknowledgement Section: By submitting an application, by hitting "Submit Application