Receptionist

OVERVIEW: Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.SUMMARY: We are seeking an experienced Receptionist to provide award-winning customers service to our clients. In this role, you are the first point of contact for our clients and have the ability to make a positive first impression. Day to day duties include providing secretarial, clerical and administrative support. The receptionist observes the confidentiality of clients and all Firm matters.ESSENTIAL FUNCTIONS:Reception:Answer, screen and direct calls to the appropriate individual in a professional manner.Makes visitors welcome.General Office Tasks:Files and maintains records, copies documents, and schedules meetings.Administrative TasksSorts and distributes incoming mail, deliveries, faxes and other communications; facilitates the dispersal of outgoing communications.E-mails important announcements to other staff members as directed by Office Manager.Attorney and Staff Support:Assists with light overflow of revising legal documents.Assists Legal Assistants with producing and disseminating mass mailings.Manages office calendar.Other Duties:Assists Records Clerk with indexing.Prepares check requests.Submits Attorney’s expenses and vendor’s invoices through Chrome River.Maintains and assembles marketing materials.Secures meeting space both inside and outside the office.Makes reservations for business lunches or orders in.Clears meeting room when finished.Tests video and computer equipment and assists with set-up of video meetingsPREFERRED QUALIFICATIONS:Precise attention to detailAbility to multi-taskGood organization skillsSuperior customer service skillsStrong clerical skills: filing, data entry, basis math calculations and IT acumenWriting and proofreading skillsSome knowledge of legal terms strongly preferredEDUCATION AND EXPERIENCEHigh School degree or equivalent3-5 years’ previous experience in a fast paced legal or corporate environmentExperience as an administrative assistant, secretary or receptionistBENEFITS:Comprehensive healthcare, dental, vision, and prescription plans.Commuter, HSA and FSA spending accountsShort-term and long-term disability and life insurance coverage401k and Pension Plan22 PTO Days11 paid holidaysEmployee Referral Bonus ($3,000.00) ACCOMMODATION STATEMENT: If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Nate Maxwell at 215-979-1000.CALIFORNIA APPLICANTS: Please visit our Privacy Notice and to learn about our information practices in the application and employment context.Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator