Accounts Payable Specialist

Job title: Accounts Payable SpecialistWork location: New York, NY 10020Work schedule: Hybrid – 3 day/2 day scheduleJob Description: Associate job summary – Accounts PayableThe Associate level AP employee will be organized, detail-oriented, personable and a process-driven individual. They will be a self-starter, able to work autonomously without supervision, and provide financial and administrative support to the Finance management team as well. Specifically, we would like the candidate to have significant experience working with Concur.Essential duties and responsibilitiesInvoiceReply to inquiries about payments and invoices from vendors and customers.Coordinate and perform functions related to month-end close, including journal. entries, vendor statement reconciliations, accruals and balance sheet substantiation.Work closely with all departments and outside vendors to ensure the recording accuracy of invoicesExcellent Time management skillsProcess and input invoice records promptly and accurately; PO and Non PO.Overseeing scheduled department activities to ensure that they are completed accurately and on time.Compiling, analyzing, and reporting financial information to management and government agencies.Facilitating department objectives.Implementing, improving, and enforcing department policies and controls to increase and maintain accuracy and efficiency.Supplier / Business Partner onboarding; verifying federal ID numbers, maintain new or update vendor names and all related dataResolving payment run problems; issuing stop-payments, reissues and voidsResolving purchase order variances, and any invoice disputes or variancesEnsure valid supporting documentation for all invoices are receivedEnsuring credit is received for outstanding memos, or purchase order amendmentsUnderstand full cycle AP/AR and all related invoice and payment entry impactsAssess, reconcile and report sales & use/CRT taxes on 3rd party invoices where applicableProvide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and proceduresProtect organization’s value by keeping information confidentialUpdate job knowledge by participating in educational opportunitiesAnnual audit support and any other ad hoc projects as assigned Travel and EntertainmentSupporting, configuring T&E and associated applications (Concur), providing subject matter expertise.Triage and dispose production support tickets effectively, accurately and efficiently.Own T&E application’s health in terms of availability, scalability and reliability.Support corporate card application and integration with service providers (AmEx) and Ovation (for travel booking).Assist in configuration of corporate card and GL interfacesCreate T&E applications extensions leveraging Concur APIs to support business process integration.Assist with documenting and revising internal policies, communication and training materialsResolve issues in accordance with the company's travel policiesSkillsQualification requirementsAssociates Degree or equivalent 5+ years accounts payable experienceKnowledge of general accounting principles, regulatory standards and compliance requirementsProficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programsHigh degree of accuracy, attention to detail and confidentialityExcellent data entry skillsExcellent analytical, problem solving and decision making skillsStrong verbal, listening and written communication skillsEffective organizational, stress and time management skillsDemonstrates a sense of urgency and ability to meet deadlinesAbility to work independently or as a team member