Senior Associate, Client Relationship Management & Accounting

Company Description: Pathstone is a growing wealth management firm serving ultra-high net worth families, single family offices, foundations, and endowments. We are united by a clear purpose: to help clients pursue their Preferred Life — with clarity, confidence, and long-term support across the full landscape of wealth and well-being.Our services include investment advisory, as well as integrated planning and coordination across key areas such as tax strategy, risk management guidance, wealth and estate planning support, philanthropic planning, and family governance — helping clients navigate complexity and make informed decisions aligned with their goals.With more than 20 office locations and over $100 billion in client assets under management, advisory, administration, and related services, Pathstone has expanded significantly over the past five years, reflecting sustained momentum and continued investment in our team and platform.Pathstone is committed to making a meaningful difference for clients and their families, while fostering a supportive, purpose-driven environment for our professionals. Team members are encouraged to pursue their interests and contribute to the firm’s culture through committees and initiatives that help shape our shared mission.Our people are our greatest asset, and we offer a competitive, flexible benefits program designed to support life both inside and outside of work. Benefits include comprehensive medical, vision, and dental coverage, flexible spending options, flexible PTO, life insurance, education support, a 401(k) plan, parental leave, and more.Job Description: We are seeking a Senior Associate to join our Personal CFO Services team in a client-facing capacity. This role operates within a single family office environment, serving as a key point of execution and coordination across the client’s financial ecosystem.The Senior Associate is responsible for managing day-to-day financial operations, supporting reporting and close processes, and ensuring accurate, timely, and well-coordinated financial outputs. This role partners closely with Reporting Managers, Advisory, and Tax to deliver a seamless, high-touch client experience while maintaining strong control over financial data and workflows.Key Responsibilities:Client Relationship and SFO SupportServe as a primary day-to-day contact for clients, delivering responsive and high-quality serviceOperate within a single family office model, supporting a wide range of financial and operational needsCoordinate with external advisors including tax, legal, and insurance professionalsAnticipate client needs and proactively manage requests and deliverablesFinancial Operations and Bill PayOversee client bill payment processes, ensuring accuracy, timeliness, and proper documentationManage vendor relationships and cash disbursement workflowsIdentify and resolve discrepancies or issues in financial activityMaintain organized records and audit-ready documentationFinancial Reporting and Close SupportSupport monthly and quarterly close processes across multi-entity structuresPrepare and review balance sheets, income statements, and supporting schedulesPerform quarter-over-quarter variance analysis and support explanation developmentEnsure alignment and consistency across client entities and reporting outputsInvestment and Cash Activity OversightTrack investment activity, capital movements, and cash flows across client entitiesReconcile custodial data to general ledger activityMonitor liquidity and support cash flow visibility for upcoming needsSystems and Data Integrity (Sage Intacct Focus)Maintain accurate and timely financial records within Sage Intacct or comparable systemsReconcile system data to external sources including custodians and banking platformsIdentify data breaks and partner with teams to resolve discrepanciesSupport standardized processes across systems and workflowsInter-Entity and Reconciliation SupportTrack and reconcile inter-entity transactions and balancesSupport identification and resolution of inconsistenciesEnsure clean, fully reconciled data across structuresCross-Functional CoordinationPartner with Reporting, Advisory, and Tax teams to ensure aligned financial outputsSupport preparation of client deliverables and reporting packagesReduce rework by ensuring accuracy and completeness of inputsProject Management and ExecutionManage multiple client workstreams with strong organization and follow-throughEnsure all assigned tasks are completed, documented, and closedMaintain clear communication across internal and external stakeholdersRequirements:Bachelor’s degree in Accounting, Finance, or related field required4+ years of experience in family office, private wealth, public accounting, or financial servicesExperience supporting high-net-worth or ultra-high-net-worth clients in a client-facing roleExposure to multi-entity structures and financial operationsExperience with Sage Intacct or similar accounting systems preferredStrong Excel and analytical skillsExperience with reconciliations, cash management, and financial reporting supportStrong attention to detail and ownership mindsetAbility to manage multiple priorities across complex client environmentsComfort working in fast-paced, high-expectation environmentsClear, professional communicator with strong client presenceAbility to coordinate across multiple teams and external advisorsHighly responsive and service-oriented approachStrong service mindset with client-first orientationAbility to operate within a single family office environment with complexity and ambiguityFocus on continuous improvement and process disciplineWhat Success Looks Like:Client financial operations are executed accurately and on timeFinancial data is clean, consistent, and aligned across systemsDeliverables are completed with minimal rework and strong attention to detailClients and internal partners have confidence in responsiveness and executionIncreasing ability to operate independently across client relationshipsVisa Sponsorship: Please note, we are unable to provide visa sponsorship for the position offered. Accordingly, we are unable to hire individuals who require, or will require, employment visa sponsorship either now or in the future.Pathstone is proud to be an equal opportunity employer.As you explore opportunities, know that Pathstone communicates with candidates exclusively through an @pathstone.com email address. We do not make unsolicited job offers, and we will never ask for personal or financial information through email or web forms. If you receive outreach that appears to be from Pathstone but originates from a different domain, please disregard it.