Executive Assistant

Title: Administrative Assistant 3/ Executive AssistantLocation: Beaverton, ORDuration: 15+ month contractWHAT YOU WILL DOThe nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.General Support:Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.Gathers, compiles and reports on information relevant to supervisor's assignment.Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment movesReception:Responds tactfully and promptly to inquiries and problems within scope of established authority.Handles confidential information.May serve as the central contact for general department information.Logistics:Coordinates a full range of meeting, event, and travel arrangements; manages calendars.Works with internal/external contactsUtilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.Works with travel agents, airlines, and others regarding planning and customer service issues.Presentations:Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.Interprets needs, determines and produces effective presentation layout, and organizes final documents.Reports; Prepares special reports requiring the selection of relevant information from a variety of sources. MaintainsWHAT YOU WILL NEEDTypically requires a Bachelors Degree and minimum of 5 years directly relevant work experienceNote: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.