Executive Assistant

Executive AssistantWindBorne Systems is supercharging weather forecasts with a unique proprietary data source: a global constellation of next-generation smart weather balloons targeting the most critical atmospheric data. We design, manufacture, and operate our own balloons, using the data they collect to generate otherwise unattainable weather intelligence.Our mission is to eliminate weather uncertainty, and in the process help humanity adapt to climate change, be that predicting hurricanes or speeding the adoption of renewables. We are building a future in which the planet is instrumented by thousands of our microballoons, eliminating gaps in our understanding of the planet and giving people and businesses the information they need to make critical decisions. The founding team of Stanford engineers was named Forbes 2019 30 under 30 and is backed by top-tier investors, including Khosla Ventures and Footwork VC.ResponsibilitiesWe're looking for a highly organized, proactive, and resourceful Executive Assistant to support our founders and leadership team. This role is central to keeping the company running smoothly, balancing strategic coordination with operational excellence. You'll manage calendars, communications, travel, logistics, and ensure our executives stay focused on what matters most.You'll work closely with our CEO, founders, and People Operations team to enable efficient decision-making, support company-wide priorities, handle ad-hoc administrative tasks, and act as a trusted partner on all day-to-day operations.Skills and QualificationsQualificationsRequired:35 years of experience as an Executive Assistant or similar role supporting senior leadership in a fast-paced environmentExceptional written and verbal communication skillsStrong organizational and time management abilitiesProficiency in Google Workspace (Docs, Sheets, Calendar, Meet), Zulip, and project management tools (Notion, Asana, or similar)Proven experience coordinating executive travel and handling logistics end-to-end (flights, accommodations, itineraries, expenses)Ability to exercise sound judgment and discretion in all mattersPreferred:Experience in startups, hardware/manufacturing environments, or engineering-driven organizationsFamiliarity with People Ops or HR processesEvent planning or team coordination experienceStrong problem-solving instincts, you anticipate needs before they ariseYou'll thrive here if you:Enjoy being the glue that holds things togetherAre detail-oriented, calm under pressure, and thrive in organized chaosCare about operational excellence and people equallyWant to work with a mission-driven team advancing climate and weather intelligenceBenefits401(k)Dental insuranceHealth insuranceVision insuranceUnlimited PTOStock Option PlanOffice food and beveragesSalary $70,000-$100,000** We are considering a range of backgrounds and experience levels for this position and will adjust our offers accordingly to be competitive with market rates.Location858 San Antonio Rd, Palo Alto, CA. In person required.