ADMINISTRATIVE TECHNICIAN - WELLNESS CENTER

Salary : $58,197.33 - $81,767.24 AnnuallyLocation : CA, CAJob Type: Full-TimeJob Number: 2026-00340Department: Community ServicesDivision: Wellness Center/EventsOpening Date: 05/05/2026Closing Date: 5/19/2026 5:00 PM PacificDescriptionAre you passionate about serving your community and thrive in a dynamic environment? The City of La Quinta is excited to announce an opening for an Administrative Technician in the Community Services Department/Wellness Center. As an essential part of the department, the Wellness Center enriches the lives of residents and visitors through community programs, events, social services, facility and park rentals, youth sports field coordination, partnership programming, and contracted library, museum, pool, and skate park operations. The Community Services department supports City Council and the Art & Community Services Commission with their efforts to enhance recreation programs, community events, and provide opportunities for public art displays and installations.Situated adjacent to the La Quinta Library and City Hall, the Wellness Center is a key community facility providing recreation, fitness opportunities, senior services, social engagement, and a wide range of programs. The Center includes a fully equipped fitness facility open seven days a week, multiple classroom spaces, and a large multipurpose room that supports diverse programming and serves as a sought-after rental space for meetings and private celebrations. The Wellness Center offers a positive, inclusive environment and functions as a year-round gathering place for residents, visitors, and tourists.The City of La Quinta is looking for a motivated and eager learner who can support citywide programs and events while gaining hands-on experience in the daily operations of the Wellness Center. If you enjoy researching, helping implement programs, assisting with events, and keeping logistics organized, this opportunity could be a great fit for you.Example of DutiesThe Administrative Technician position provides administrative support for essential City programs and operations, requires knowledge of City functions, and performs a variety of routine and specialized administrative tasks that support both internal and external customers and processes.ESSENTIAL DUTIES:Creates routine operational reports related to programs, facilities, and related activities.Facilitates daily department operations, including timekeeping, responding to routine inquiries, collecting and distributing mail, scheduling and setting up meetings/trainings, answering and transferring phone calls, and greeting visitors.Maintains databases ensuring schedules, data, fees, or other applicable information are up to date.Performs financial related activities such as advanced bookkeeping or cashiering functions , and budget and expenditure tracking.Performs procurement activities, including ordering office supplies, monitoring inventory, and verifying receipt of goods.Performs training of new employees in work duties and procedures as assigned.Prepares and disseminates a variety of correspondence, schedules, communication materials, agenda packets, and/or newsletters.Prepares contracts, agreements, and proposals; collects required information.Processes payments and refunds; creates invoices; reconciles accounts; and keeps related financial records.Provides administrative support and review, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures, and reports, researching information, and providing related support.Provides customer service to the public, staff, and other interested parties, including responding to complaints.Receives, processes, and maintains a variety of forms, registrations, applications, documents, public records requests, and/or other related items, including scanning and transferring files into electronic records and redacting as appropriate.Retains and destroys records in accordance with established policies and procedures.Performs related duties as assigned.Typical QualificationsMINIMUM QUALIFICATIONS:Education and ExperienceHigh School Diploma or GED and two (2) years' experience related to the area of assignment; or an equivalent combination of education and experience sufficient to successfully perform the job's essential duties.Licensing/CertificationsCPR/First Aid Certification within ninety (90) days of employment.Valid Class "C" California driver's license.Supplemental InformationKNOWLEDGE OF:Administrative support methods and principles.Applicable local, state, and federal laws, rules, and regulations.Applicable programs or services.Basic accounting processes.Basic contract administration monitoring.Basic procurement principles and practices.City policies, rules and regulations, operations, procedures, and precedents of assignment.Customer service principles.Data entry techniques and use of automated information systems.Documentation and record keeping principles.File management and storage techniques and practices.Modern office procedures and equipment.Report preparation techniques.SKILL IN:Applying sound judgment when handling confidential and sensitive information.Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction.Comprehending and correctly interpreting a variety of informational documents.Maintaining accurate records.Maintaining effective working relationships with peers, public, and staff.Operating a computer and relevant software applications.Operating modern office equipment.Performing basic math and accounting computations, including addition, subtraction, multiplication, and division.Preparing written reports and documents of basic to moderate complexity.Providing customer service.Researching and procuring supplies and equipment.Using databases for records management and information storage and retrieval.WORKING CONDITIONS/PHYSICAL DEMANDS:Incumbents are required to work flexible hours, including early mornings, evenings, weekends, and holidays.Incumbents will work in indoor and outdoor recreational environments and experience exposure to heat, cold, noise, wind, dust, and other extreme weather conditions.Incumbents in Community Services typically require standing, sitting, walking, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, and talking. Requires walking or standing for long periods.Medium Physical Demands: Exerting up to 20 to 50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.SELECTION PROCESSCandidates who meet the minimum qualifications and whose interests and experience appear to meet the desired qualifications of the position will be invited to participate in the next steps of the recruitment process, which may include:Oral ExamSupplemental ExerciseIMPORTANT NOTICEThe City of La Quinta employees are registered as Emergency Disaster Workers and must take an oath. In the event of a declared emergency, City employees shall initially remain at work or, if recalled, shall report to work after completing critical personal and family emergency responsibilities.Retirement: 2% at 62 formula for new CalPERS members and an employee pre-tax contribution of 7.75%; 2% at 60 formula for existing or "Classic" CalPERS members with an employee pre-tax contribution of 7%457 Deferred Compensation $50 matching City contributionShort & long-term disabilityGroup health/dental/vision/life insurance (up to $2,570/month)Annual Wellness Dollar Program12 sick days per year10 vacation days first year10 holidays01Do you have a high school diploma or GED equivalent?YesNo02How many years of experience do you have working with the public/providing customer service?None1 year2 years3 years4 years5 years or more03How many years of experience do you have in recreation/community programs?None1 year2 years3 years4 years5 years or more04How many years of experience do you have with planning, coordinating, executing community events or programs?None1 year2 years3 years4 years5 years or more05Briefly describe your experience with hiring vendors or entertainment for events. If none, please enter N/A.06Describe your experience assisting with community-based programs or events. include your role in planning, coordinating implementation, and providing administrative support. If none, please enter N/A.07Please describe any experience you have providing administrative support to an office, division, or department. If no experience, please enter N/A.08Describe yourself in two words.09What does great customer service look like in a community center setting?10List three reasons why you are interested in working for the City of La Quinta.11The Community Services/Wellness Center Administrative Technician requires a variable schedule that changes from week to week, year-round, which includes early mornings, evenings, weekends, and holidays based on operational needs. This also includes community events that are primarily scheduled on weekends outside of the weekly 7-day operation of the Wellness Center. A variable schedule is defined as a flexible, non-traditional work arrangement where an employee's hours, start/end times, or days worked change frequently rather than following a fixed, set routine. Are you able to meet this scheduling requirement?YesNo12Do you have any scheduling limitations that may affect your ability to meet the variable schedule requirement? if yes, please provide a biref summary on the limitations to meeting the variable schedule requirement.YesNo13If you answered "Yes" on Question 12, please provide a summary of the limitations to meeting the variable schedule requirement. If you answered "No," please respond with N/A.14To the best of my knowledge, I certify that my answers to the supplemental questions are true and accurate and that all relevant experience, education, certifications, licenses, and training are included on my application form. I understand that my answers are subject to verification and that any intentional misrepresentation may be sufficient to eliminate me from further consideration for this position.YesNo