Office Coordinator

Join us in our mission to commercialize fusion energy ⚡️About Type One EnergyType One Energy Group is mission-driven to provide sustainable, affordable fusion power to the world. Established in 2019 and venture-backed in 2023, the company is led by a team of globally recognized fusion scientists with a strong track record of building state-of-the-art stellarator fusion machines, together with veteran business leaders experienced in scaling companies and commercializing energy technologies.If You Are Searching For The Best New Ideas And Share Our Vision, Join Us As An Office Coordinator. This Is What You Need To KnowLocation: Knoxville, TNSalary: Highly Competitive Plus BenefitsContract: Permanent, full timeReporting to: Chief People OfficerYour Role In The MissionThe Office Coordinator serves as the welcoming face of our organization and the operational backbone of the physical workplace. Working closely with the Office Manager this role is responsible for maintaining a polished, functional, and hospitable office environment — from managing the reception area and greeting guests to coordinating in-office events, stocking the kitchen, and supporting new employee onboarding. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where no two days are exactly alike.Reception & Guest ExperienceServe as the primary point of contact for all visitors, vendors, and guests entering the officeGreet guests warmly, notify the appropriate team member upon arrival, and ensure a professional welcome experience at all timesManage visitor sign-in procedures and maintain security protocols, including issuing visitor badgesAnswer and route incoming calls and general inquiries in a prompt, courteous mannerMaintain the reception area and lobby to a consistently clean, organized, and professional standardEvents, Meetings & Special RequestsCoordinate logistics for in-office meetings, including room reservations, AV setup, catering orders, and materials preparationPlan and execute internal events such as team lunches, town halls, employee celebrations, and milestone recognition activitiesCollaborate with stakeholders to understand event requirements and manage timelines, budgets, and vendor relationshipsRespond to ad hoc and special requests from leadership and staff with a solutions-oriented approachManage shared calendars and conference room booking systems to avoid scheduling conflicts Kitchen & Supply ManagementMonitor and restock kitchen supplies, beverages, snacks, and consumables on a regular scheduleEnsure kitchen areas remain clean, organized, and well-stocked throughout the dayCoordinate with vendors and place orders for office supplies, kitchen inventory, and other operational necessitiesTrack inventory levels and manage supply budgets, escalating restocking needs in advanceNew Employee Onboarding SupportPrepare workstations, welcome kits, and access materials for incoming employees ahead of their first dayGreet and orient new hires on their start date, providing a tour and introducing them to office resources and proceduresCoordinate with HR, IT, and Facilities to ensure a seamless Day 1 experienceMaintain onboarding checklists and assist with administrative tasks related to new hire setupGeneral Office OperationsMaintain overall office tidiness, common areas, and shared spaces throughout the workdayServe as a point of contact for building management, maintenance requests, and external service providersSort, distribute, and process incoming and outgoing mail and packagesSupport the Office Manager with administrative tasks, vendor coordination, and ongoing operational projectsIdentify opportunities to improve office systems, workflows, and the employee experienceWhat You’ll Need2+ years of experience in an office coordinator, administrative assistant, or receptionist roleExceptional interpersonal and communication skills; a natural ability to make people feel welcomeStrong organizational skills with the ability to manage multiple priorities simultaneouslyProficiency with Microsoft Office Suite (Outlook, Word, Excel) and/or Google WorkspaceAbility to work independently with minimal supervision and exercise sound judgmentProfessional demeanor, discretion with confidential information, and a positive, team-first attitudePreferredExperience coordinating corporate events or office-wide programsFamiliarity with visitor management software, room booking platforms, or HRIS systemsBackground in hospitality, office management, or executive supportWorking ConditionsThis is a fully on-site role. The Office Coordinator is expected to be present during core business hours Monday through Friday. The role involves regular light physical activity, including restocking supplies, moving boxes, and setting up event spaces. Occasional early arrival or extended hours may be required to support special eventsWe OfferIn addition to a basic salary and yearly bonus, you will also get…Stock options Insurance plans Retirement options And many more great voluntary benefits Type One Energy applies proven advanced manufacturing methods, modern computational physics and high-field superconducting magnets to develop its optimized stellarator fusion energy system. Our FusionDirect development program pursues the lowest-risk, shortest-schedule path to a fusion power plant over the coming decade, using a partner-intensive and capital-efficient strategy.Type One Energy is committed to community engagement in the development and deployment of its clean energy technology. For more information, visit www.typeoneenergy.com or follow us on LinkedIn.Equal Opportunity StatementType One Energy is an equal opportunity employer. We value diversity, searching for the best new ideas and remaining open to unique perspectives. Therefore, all qualified applicants will receive consideration for employment independent of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristics protected by applicable federal, state, or local laws. All qualified individuals are encouraged to apply.