Grants Contracts and Billing Manager

Change Inc. provides life-changing mental health services, school support, and community resources across the Twin Cities. Through the GAP School, the Community & School Collaborative, and Change Institute, we empower youth and families to overcome barriers like trauma and scarcity of wealth. We believe that healing happens through relationships, cultural wisdom, and the unwavering hope that every individual has the power to achieve their highest ambition. Position Summary: The Grants Contracts and Billing Manager is a key strategic and administrative leader responsible for securing, managing, and ensuring compliance for Change Inc.'s grant portfolio. This role is crucial for ensuring government (city, county, state, federal) grants and contracts are executed as negotiated, successfully bridging the gap between fundraising, program execution, impact analysis, and financial accountability. This position requires meticulous management of many details, adherence to strict internal and external deadlines, and collaborative partnership across all departments. Key Responsibilities: Grant Strategy Collaborate with program and operations staff to research new and oversee current city, county and state grants. Stay abreast of new funding opportunities by monitoring key websites and maintaining meaningful relationships with government officials and funders. Contract Management and Compliance Support contract negotiation activities upon receiving "intents to contract" notices. Act as a primary liaison with government contacts through email, phone meetings, and site visits. Work with finance team to track expenditures/invoicing and collaborate on audit preparations. Prepare and track grant invoices while updating spenddown Excel files and SEFA schedule. Refine grant management workflows to increase efficiency, ensure compliance, and enhance the grantee/grantor experience. Reporting, Evaluation, and Stewardship Partner with programming, Community Impact (evaluation), financial staff and Executive Director to assemble and submit required reports as defined in contracts. Partner with Community Impact team to develop a robust process to enter, access, and report on grant data in collaboration with internal teams. Engage with staff members to communicate funding performance expectations, including quality programming, measured impact, and intentional spending, promoting a culture of accountability. Leadership and Organizational Partnership Work with Medical Billing Manager to calculate clinician commission payments, calculate invoicing for uninsured/underinsured services and determine client billing responsibility. Serve as project manager on certain grantee/sub-grantee agreements where Change Inc. has the grantor role. Represent Change Inc. at community meetings with key partners, along with programming, accounting, and leadership representatives, as needed. Other Responsibilities Collaborate and cooperate with colleagues Work effectively with team members Work effectively independently Create positive, respectful work climate Solve problems Demonstrate high professional standards and work ethic Engage in your own growth and development Go the extra mile to help others and to build community Be an ambassador for Change Inc. and our mission Qualifications Minimum of 2 years of progressive experience in grant contracts and invoicing, specifically handling government grants (city, county, state, federal) Experience working in a healthcare billing environment preferred Exceptional project management skills, including the ability to manage many moving parts, competing priorities, and strict timelines simultaneously Strong critical thinking and problem-solving skills that impact program execution and financial compliance Demonstrated ability to communicate and work effectively in a diverse cultural environment with strong interpersonal skills and a high degree of cultural competence Demonstrated ability to work both collaboratively and independently Strong proficiency in Microsoft Excel and demonstrated experience with data management/CRM systems and basic technology Ability to pass criminal and sex offender background checks, after a conditional job offer This position description is not meant to be all-inclusive. It defines the critical position responsibilities and requirements only, which are subject to change due to business requirements, reasonable accommodation, or any other reason. Pay: $65,000.00 - $72,000.00 per year Benefits: Dental insurance Health insurance Health savings account Paid time off Retirement plan Vision insurance Work Location: Hybrid remote in Minneapolis, MN 55413