Controller

Eximion Medical Education builds accredited clinical simulation programs for US physicians. Our programs are funded by pharmaceutical independent medical education (IME) grants and delivered jointly with an ACCME-accredited provider. Small team, fast pace, real revenue.We need one person to own the books and keep them clean.Honest framing: our records need fixing before they need maintaining. The first phase is a cleanup project with a defined end date. If that goes well, it becomes the ongoing controller seat.What you'll ownFull-cycle bookkeeping and monthly close across multiple bank accountsRevenue and receivables — we bill one primary customer, an accredited education provider who is paid by pharmaceutical funders and passes payment through to us. You invoice against contract milestones, track what's delivered but not yet billed, and stay on collections. Payment timing depends on a party we don't control, so the cash forecast is part of the job.Cost per program — every dollar we spend has to land on the specific education activity it belongs to. Nobody outside is forcing this on us. We need it to know which programs make money and to price the next one.Three entities, one tax return — a Delaware C-corp with two wholly-owned US LLCs (disregarded for federal tax). Transfers between them are bookkeeping events, not taxable ones, but they still need clean due-to/due-from tracking and every cost has to land in the entity that holds the matching revenue.Deel reconciliation — we pay our international team through Deel. Deel pulls a lump sum, then allocates it across many contractors. You break that back out into the GL by contractor and by program, so program costs are substantiated line by line rather than landing as one payroll expense.AP — vendor payments, US contractor 1099sRebuild the chart of accounts so revenue and program costs are traceable per activity, not lumped into one bucketWork with our outside CPA on the annual 1120, Delaware franchise tax, and state registrationsWrite the process down so it survives youYou need5+ years US accounting, including project or job cost accounting — you have tracked costs to specific projects and reported margin by project to management.Revenue recognition under ASC 606 at a working level: milestone billing, unbilled receivables, deferred revenue. We are a for-profit C-corp — this is ordinary contract revenue, not fund accounting.Cleanup experience. You have taken over broken books and fixed them, not just maintained clean ones.Multi-entity bookkeeping, hands on. A parent C-corp with disregarded LLC subsidiaries, consolidated into one book set and one federal return.Working knowledge of the filings a small C-corp actually faces: Form 1120, Delaware franchise tax (and when to use the assumed par value method), 1099-NEC, LLC annual reports, and state foreign-qualification where we operate.You have reconciled an employer-of-record or global payroll platform (Deel, Remote, Papaya, Oyster) back to the general ledger. Not just approved the invoice.QuickBooks Online or Xero at admin level.Clear writing and early flagging of problems. You will be the only finance person here. Nobody is checking your work daily.Nice to haveAny of these backgrounds, all of which do the same thing under a different name: government contracting cost accounting, clinical research or CRO sponsor billing, media or creative agency project accounting, construction or engineering job costing, professional services firm accountingPharma IME or CME funding, or work alongside an ACCME-accredited providerDocumentation trails built to be inspected by an outside partyCPA or EAWhat this role is notThis is not a tax advisory role. Our outside CPA signs the return and owns the tax positions. You keep the books that feed it, and you tell us when what's written down stops matching what actually happens.You also won't have release authority on payments. You prepare and queue them, a founder approves and releases, and someone other than you reviews the monthly bank reconciliations. Standard segregation of duties — we handle restricted grant funds and the trail has to hold up to a funder looking at it.