Estimator

Location: Hartland, Wisconsin Department: P & E Reports To: Vice President Job Summary: We are seeking a detail-oriented and highly organized Estimator to support our Purchasing & Estimating team. This role is responsible for managing change orders, supporting pre-contract and internal pricing requests, maintaining pricing resources, and assisting with financial review processes. The ideal candidate has a strong understanding of residential construction, thrives in a fast-paced environment, and is committed to accuracy, consistency, and continuous improvement. Key Responsibilities: Change Order Creation & Management Manage the change order inbox daily to ensure timely intake and processing Review requests for completeness, scope clarity, and approvals Create and process all change order types: Field change orders Selections change orders Allowance adjustments Pre-contract pricing Ensure correct classification (subcontract, PO, material, cost code) Price all change orders using approved pricing resources Validate allowance adjustments against selections and contracts Coordinate with Selections, Project Management, and Finance Enter and maintain change orders in Sage Upload executed documents to appropriate locations Identify and escalate scope gaps, pricing discrepancies, or margin concerns Enforce applicable fees (change order, engineering, etc.) Pre-Contract Pricing Support (Sales) Provide pricing support for proposals, revisions, and contracts Validate pricing assumptions against current standards Assist Sales with pricing structure, allowances, and upgrades Ensure alignment with department margins and pricing expectations Document all pricing inputs and assumptions Communicate risks, exclusions, and limitations prior to contract execution Pricing Resource Maintenance Maintain and update internal pricing databases and tools Track pricing changes by trade, vendor, and category Ensure consistency across all pricing platforms Coordinate updates with Purchasing and leadership Communicate pricing changes and available resources to Sales, Selections, and internal teams Financial Review & Support Assist with job cost reconciliation and budget validation Support Finance in resolving discrepancies Address items from: · AP / AR reports · Change order review reports o Coordinate with internal teams to clarify scope and pricing questions o Provide timely follow-up on items impacting financial reporting Qualifications: Education: Bachelor’s degree in construction, Finance, Supply Chain, or related field (preferred not required depending on experience level). Degree or professional certification (examples below) is a plus. Certified Professional in Supply Management (CPSM) Certified Estimating Professional (CPE) Experience: Understands residential construction basic practices and building components. Proven track record of managing job budgets, overseeing bid processes, and change orders. 3–5+ years in estimating, purchasing, residential construction or a related field. Skills: Strong attention to detail and accuracy Excellent organizational and time management skills Analytical mindset with problem-solving ability Effective communication and cross-team collaboration Proficiency in: Microsoft Excel, Word, PowerPoint, One Drive, Adobe Sage 100 (preferred) Buildertrend, Bluebeam (preferred) Attributes: Detail-driven and process-oriented Proactive and solutions-focused Able to manage multiple priorities in a deadline-driven environment Strong sense of ownership and accountability Working Conditions: o Full-time, in-office role in Hartland, WI o Occasional coordination with field and vendor partners Compensation: Competitive salary commensurate with experience. Benefits package including health insurance, retirement plan, and paid time off. Application Process: Interested candidates should submit a resume and cover letter detailing their qualifications and experience to ryan@espirehomes.com. Benefits: 401(k) matching Health insurance Paid time off Work Location: In person